Payroll Specialist

Department: Human Resources
Reports to: Senior Human Resources Manager
Location: Miami, FL – Hybrid (2 days per week onsite required)

At Green House, we're more than just a creative marketing powerhouse—we're a thriving ecosystem where innovation meets strategy and passion fuels excellence. We specialize in nurturing beverage brands to reach their full potential, delivering impactful solutions that drive growth and captivate audiences. Our mission is to cultivate ideas that not only meet but exceed client expectations. At Green House, we believe that the best ideas emerge from diverse perspectives and a shared commitment to excellence.

About the Role

The Payroll Specialist plays a critical role in ensuring accurate, timely, and compliant payroll processing for Green House’s growing workforce. This role partners closely with the Activation, Human Resources, and Finance teams to manage payroll operations, audits, reporting, and employee inquiries.

This is a highly visible, detail-oriented role ideal for someone who thrives in a fast-paced environment, enjoys working with data, and takes pride in delivering world-class service while maintaining strict confidentiality and compliance standards.

Key Responsibilities

Payroll Operations

• Process payroll across multiple frequency schedules using the payroll system, ensuring timely direct deposits, check printing, and distributions.

• Administer all payroll functions, including computing and transmitting payroll in the designated payroll system.

• Collect, analyze, and audit payroll data each pay period and perform monthly audits using the Time Management system.

• Review supporting documentation for accuracy and validate payroll preview reports prior to submission.

• Maintain audit integrity by adhering to strict payroll controls and internal guidelines.

Reporting & Compliance

• Prepare payroll and financial reports for management, including ongoing analysis of P&L expenses.

• Monitor changes in payroll, retirement, and benefits laws and ensure compliance.

• Handle payroll correspondence including employment verifications and unemployment wage requests.

Employee Support & Onboarding

• Provide world-class customer service by addressing and resolving payroll-related inquiries.

• Support employee onboarding by ensuring new hire paperwork, compliance training, and documentation are completed.

• Perform general administrative tasks in support of Payroll and HR teams.

Qualifications

Required

• Bachelor’s degree in Human Resources, Communications, Marketing, or related field.

• 1–3 years of HR or Payroll experience.

• Strong knowledge of payroll systems and processes.

• Advanced proficiency in Microsoft Excel (required).

• Strong auditing and analytical skills.

• Excellent written and verbal communication skills.

• Ability to work under pressure in a fast-paced environment with shifting deadlines.

• High level of discretion and ability to maintain confidentiality.

• Strong organizational and multitasking skills.

Preferred

• CPP (Certified Payroll Professional) strongly preferred.

• Agency or high-growth company experience.

• Experience preparing management-level financial reports.

• Working knowledge of Microsoft PowerPoint.

Position Details

• Compensation: $45,000 – $55,000 annually (commensurate with experience) + bonus opportunity

• Benefits: Full benefits + unlimited PTO

• Location: Miami, FL (Hybrid – 2 days per week onsite)

• Schedule: Monday–Friday, regular business hours

Interview Process:

1. Self-recorded video interview (3 questions)

2. In-person interview with hiring team

Why Green House?

At Green House, we offer a dynamic, hybrid, and inclusive work environment where your skills are valued and your career growth is supported. You’ll have the opportunity to work cross-functionally with leadership teams, influence operational strategy, and help build scalable systems that support long-term growth.

We offer:

• Innovative Work Environment: Collaborate with talented teams in a high-performance culture.

• Growth Opportunity: Continuous learning and professional development.

• Unlimited Paid Time Off: Flexibility to support work-life balance.

• Health & Wellness: Comprehensive medical, dental, and vision coverage.

Green House is strongly committed to creating a diverse, equitable, and inclusive workplace. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.