Deputy Project Manager
full-time•Vantaa
About this role
Job Overview:
The Deputy Project Manager supports the Construction Director in the overall management and delivery of energy projects, with a strong focus on wind and solar farm construction. The role spans tendering, pre-construction, execution, post-award administration, and close-out phases.
Acting as the Construction Director’s delegate, the Deputy Project Manager coordinates project controls, subcontractor and vendor interfaces, executive reporting, and cross-functional alignment (Design, Commercial, Legal, Procurement). The position is designed for a professional capable of independent decision-making, proactive risk management, and leadership across multiple workstreams, ensuring projects are delivered safely, on time, within budget, and in line with contractual and regulatory requirements.
Key Responsibilities:
A. Subcontractor, Vendor & Contracts Leadership
• Represent the Construction Director in subcontractor and key vendor negotiations, including pricing, scope, schedule, and commercial terms
• Lead preparation and management of RFI / RFP / RFQ / RFO packages, bid evaluations, technical-commercial clarifications, and recommendation reports
• Oversee subcontractor and supplier performance using defined KPIs (schedule, progress, quality, NCRs, HSE, responsiveness)
• Initiate corrective and recovery actions where performance deviates from plan
• Prepare formal correspondence, meeting minutes, and action trackers; ensure disciplined follow-up and closure.
B. Project Controls, Planning & Executive Reporting
• Develop, maintain, and challenge master construction schedules (baseline and updates), with clear visibility on critical path and float
• Establish and control project budgets, cost plans, cash-flow forecasts, and commitment curves
• Track actuals vs. budget and schedule; analyze variances and propose mitigation strategies
• Maintain and actively manage the project risk register (time, cost, interface, regulatory, logistics), ensuring mitigation actions are implemented
• Prepare weekly and monthly executive dashboards covering progress, HSE, quality, commercial status, risks, and decisions required
• Implement and monitor performance tools (S-curves, earned value, look-ahead plans, action logs)
C. Tendering & Pre-Construction (Energy Focus)
• Review tender documents (IFC drawings, specifications, BoQs, contracts) for wind and solar projects, identifying execution risks and cost drivers
• Coordinate closely with Design, Commercial, Legal, and Procurement teams to align scopes, interfaces, and packaging strategies
• Support development of construction methodologies for energy projects, including logistics, heavy lifts, foundations, access roads, and balance-of-plant works
• Contribute to value engineering and constructability reviews specific to renewable energy facilities
D. Project Development & Site Oversight
• Conduct site visits and due-diligence assessments (access roads, crane pads, laydown areas, grid interfaces, utilities, permitting constraints)
• Coordinate permitting and authority approvals with consultants and regulators to prevent schedule impacts
• Support and document constructability workshops and technical decision-making sessions
• Act as a senior interface between site teams and management, ensuring site realities are reflected in planning and reporting
E. Stakeholder Management & Governance
• Coordinate daily with internal teams, EPC contractors, consultants, and authorities
• Lead coordination meetings and technical-commercial discussions when delegated by the Construction Director
• Ensure compliance with company governance, document control procedures, and audit requirements
• Maintain clear traceability of decisions, approvals, and contractual commitments
F. Post-Tender / Post-Award Project Management Support
1. Contract Handover & Mobilization
• Support structured handover from tender to execution teams
• Finalize subcontract agreements, ensuring proper flow-down of obligations, milestones, LDs, warranties, and securities
2. Execution Controls & Expediting
• Organize and lead kick-off meetings with key subcontractors and vendors
• Oversee engineering deliverables, material submittals, inspections, logistics, customs clearance, site delivery, and installation sequencing
• Coordinate FAT/SAT activities, O&M manuals, training, and final handover documentation
3. Commercial Management & Change Control
• Support management of variations, claims, and extensions of time
• Maintain change registers and provide substantiated narratives for cost and
schedule impacts
• Monitor commitments against approved budgets and cash flows
4. Senior Management Reporting
• Compile monthly project reports for senior leadership
• Clearly flag risks, mitigation measures, and decisions required to maintain project objectives
• Bachelor’s degree in Civil Engineering
• Mandatory experience in wind farm and/or solar PV plant construction
• Strong understanding of civil works for energy projects (foundations, access roads, platforms, drainage, balance-of-plant)
• Solid grasp of construction sequencing, logistics, and site constraints for large-scale renewable projects
• Strong planning and project controls capability (schedule, cost, risk, KPIs)
• Commercial and contractual awareness (BoQs, claims, variations, subcontract administration)
• Confident communicator with senior stakeholders and multidisciplinary teams
• Strong organizational skills, multitasking ability, and ownership mindset
Software Proficiency:
• Advanced Microsoft Excel & PowerPoint
• MS Project or Primavera (working level)
• PDF markup tools
• Power BI, Aconex, or ERP systems are a strong plus
The Deputy Project Manager supports the Construction Director in the overall management and delivery of energy projects, with a strong focus on wind and solar farm construction. The role spans tendering, pre-construction, execution, post-award administration, and close-out phases.
Acting as the Construction Director’s delegate, the Deputy Project Manager coordinates project controls, subcontractor and vendor interfaces, executive reporting, and cross-functional alignment (Design, Commercial, Legal, Procurement). The position is designed for a professional capable of independent decision-making, proactive risk management, and leadership across multiple workstreams, ensuring projects are delivered safely, on time, within budget, and in line with contractual and regulatory requirements.
Key Responsibilities:
A. Subcontractor, Vendor & Contracts Leadership
• Represent the Construction Director in subcontractor and key vendor negotiations, including pricing, scope, schedule, and commercial terms
• Lead preparation and management of RFI / RFP / RFQ / RFO packages, bid evaluations, technical-commercial clarifications, and recommendation reports
• Oversee subcontractor and supplier performance using defined KPIs (schedule, progress, quality, NCRs, HSE, responsiveness)
• Initiate corrective and recovery actions where performance deviates from plan
• Prepare formal correspondence, meeting minutes, and action trackers; ensure disciplined follow-up and closure.
B. Project Controls, Planning & Executive Reporting
• Develop, maintain, and challenge master construction schedules (baseline and updates), with clear visibility on critical path and float
• Establish and control project budgets, cost plans, cash-flow forecasts, and commitment curves
• Track actuals vs. budget and schedule; analyze variances and propose mitigation strategies
• Maintain and actively manage the project risk register (time, cost, interface, regulatory, logistics), ensuring mitigation actions are implemented
• Prepare weekly and monthly executive dashboards covering progress, HSE, quality, commercial status, risks, and decisions required
• Implement and monitor performance tools (S-curves, earned value, look-ahead plans, action logs)
C. Tendering & Pre-Construction (Energy Focus)
• Review tender documents (IFC drawings, specifications, BoQs, contracts) for wind and solar projects, identifying execution risks and cost drivers
• Coordinate closely with Design, Commercial, Legal, and Procurement teams to align scopes, interfaces, and packaging strategies
• Support development of construction methodologies for energy projects, including logistics, heavy lifts, foundations, access roads, and balance-of-plant works
• Contribute to value engineering and constructability reviews specific to renewable energy facilities
D. Project Development & Site Oversight
• Conduct site visits and due-diligence assessments (access roads, crane pads, laydown areas, grid interfaces, utilities, permitting constraints)
• Coordinate permitting and authority approvals with consultants and regulators to prevent schedule impacts
• Support and document constructability workshops and technical decision-making sessions
• Act as a senior interface between site teams and management, ensuring site realities are reflected in planning and reporting
E. Stakeholder Management & Governance
• Coordinate daily with internal teams, EPC contractors, consultants, and authorities
• Lead coordination meetings and technical-commercial discussions when delegated by the Construction Director
• Ensure compliance with company governance, document control procedures, and audit requirements
• Maintain clear traceability of decisions, approvals, and contractual commitments
F. Post-Tender / Post-Award Project Management Support
1. Contract Handover & Mobilization
• Support structured handover from tender to execution teams
• Finalize subcontract agreements, ensuring proper flow-down of obligations, milestones, LDs, warranties, and securities
2. Execution Controls & Expediting
• Organize and lead kick-off meetings with key subcontractors and vendors
• Oversee engineering deliverables, material submittals, inspections, logistics, customs clearance, site delivery, and installation sequencing
• Coordinate FAT/SAT activities, O&M manuals, training, and final handover documentation
3. Commercial Management & Change Control
• Support management of variations, claims, and extensions of time
• Maintain change registers and provide substantiated narratives for cost and
schedule impacts
• Monitor commitments against approved budgets and cash flows
4. Senior Management Reporting
• Compile monthly project reports for senior leadership
• Clearly flag risks, mitigation measures, and decisions required to maintain project objectives
Requirements
Required Qualifications & Skills:• Bachelor’s degree in Civil Engineering
• Mandatory experience in wind farm and/or solar PV plant construction
• Strong understanding of civil works for energy projects (foundations, access roads, platforms, drainage, balance-of-plant)
• Solid grasp of construction sequencing, logistics, and site constraints for large-scale renewable projects
• Strong planning and project controls capability (schedule, cost, risk, KPIs)
• Commercial and contractual awareness (BoQs, claims, variations, subcontract administration)
• Confident communicator with senior stakeholders and multidisciplinary teams
• Strong organizational skills, multitasking ability, and ownership mindset
Software Proficiency:
• Advanced Microsoft Excel & PowerPoint
• MS Project or Primavera (working level)
• PDF markup tools
• Power BI, Aconex, or ERP systems are a strong plus
What you'll do
- The Deputy Project Manager supports the Construction Director in managing energy projects, focusing on wind and solar farm construction. Responsibilities include subcontractor management, project controls, tendering, and stakeholder coordination.
About Green Umbrella Recruitment
Green Umbrella (GU) Recruitment was created and became operational in June 2014. GU is targeting exclusively the Omani job market and more specifically the sectors that have openings for highly qualified Omani & expatriates.
Oman is, besides a lovely country to live in, a continuously growing market with increasing demands in highly qualified workforce.
Our Clients are private and government Omani companies/ agencies that are looking for highly qualified and specialized personnel from abroad or from Oman itself.
Our Candidates are highly qualified and experienced professionals looking for challenging positions in Oman, where they can expand their capacities and offer their talent.
Our processes are very fast, simple, straight forward and based on good communication, high morals and professionalism.
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Frequently Asked Questions
What does a Deputy Project Manager do at Green Umbrella Recruitment?
As a Deputy Project Manager at Green Umbrella Recruitment, you will: the Deputy Project Manager supports the Construction Director in managing energy projects, focusing on wind and solar farm construction. Responsibilities include subcontractor management, project controls, tendering, and stakeholder coordination..
Is the Deputy Project Manager position at Green Umbrella Recruitment remote?
The Deputy Project Manager position at Green Umbrella Recruitment is based in Vantaa, Kanta-Häme, Finland. Contact the company through Clera for specific work arrangement details.
How do I apply for the Deputy Project Manager position at Green Umbrella Recruitment?
You can apply for the Deputy Project Manager position at Green Umbrella Recruitmentdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.