GB
Project Administrator
full-time•Jacksonville
About this role
PROJECT ADMINISTRATOR
JOB DESCRIPTION SUMMARY
The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.
REQUIREMENTS
Education
- Required: High School Diploma.
- Preferred: High School Diploma and some secretarial courses.
Experience
- Required: General secretarial experience.
- Preferred: General secretarial experience and some general construction industry knowledge.
Skills / Knowledge / Abilities
- Position requires intermediate computer skills (Word and Excel).
- Position requires excellent organizational skills.
- Position requires the working knowledge of general office. equipment (fax machines, copiers, etc…).
- Position requires the ability to communicate with and work with all types of people.
- Position requires good telephone etiquette.
DUTIES AND RESPONSIBILITIES
- Preparation of subcontracts, purchase orders and change orders.
- Review and approval of subcontractor certificates and insurance.
- Review and approval of subcontract security (bonds, letter of credit, etc.).
- Prepare and distribute bid packages on CM projects.
- Prepare and distribute addendums on CM projects.
- Prepare outgoing correspondence (type, fax and mail).
- Prepare owner pay applications.
- Prepare owner change orders.
- Prepare and distribute project directories.
- Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
- Various notary duties (pay requests, bids, etc.).
- Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
- Preparation of weekly packages to satellite (and job site) offices.
- Other miscellaneous duties as needed.
What you'll do
- The Project Administrator is responsible for providing administrative support to jobsite staff, including preparing subcontracts and managing project documentation. Additional duties include filing, correspondence preparation, and follow-up with subcontractors.
About Govan Brown
Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation.
We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work.
With offices in Toronto, Kitchener, Vancouver, Calgary, and Edmonton, Govan Brown is fully equipped to provide construction services across Canada.
The company was founded by Ralph Govan and John Brown; in 2003 Jon Taylor joined as the third partner. In Canada, Govan Brown has helped create an industry that is now recognized for its efficiency in the management of complex construction projects. The company has approximately 190 field and office staff and completes about $400 million a year in interior projects across the country.
Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors. For more information, visit us at GovanBrown.com
PLEASE BE CAUTIOUS**
We have become aware that scammers are impersonating Govan Brown recruiters. Please be cautious and review any communications that appear to be from Govan Brown for signs of phishing. Please do not complete any paperwork unless you have verified the identity of the Govan Brown employee making the request.
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Frequently Asked Questions
What does a Project Administrator do at Govan Brown?
As a Project Administrator at Govan Brown, you will: the Project Administrator is responsible for providing administrative support to jobsite staff, including preparing subcontracts and managing project documentation. Additional duties include filing, correspondence preparation, and follow-up with subcontractors..
Is the Project Administrator position at Govan Brown remote?
The Project Administrator position at Govan Brown is based in Jacksonville, Florida, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Project Administrator position at Govan Brown?
You can apply for the Project Administrator position at Govan Browndirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.