About Gordon Brothers: Since 1903, Gordon Brothers has helped companies unlock the potential of their assets. Our solutions-oriented approach combined with over 120 years of industry knowledge enables clients to get the most value from their assets with tailored solutions across asset services, asset lending and financing, and asset trading. Leveraging our deep expertise in retail, industrial, brands and real estate, we work closely with clients globally to determine the value of, lend against, or buy and sell their assets to help them achieve their business goals. At Gordon Brothers, we foster a culture of collaboration and creativity to find unique and innovative solutions for our clients. We take pride in fostering an engaging, inclusive culture and encouraging employees to bring new ideas to the table, develop their skills, and build dynamic and fulfilling careers. For more information, please visit www.gordonbrothers.com.

Description

Role Summary

The Commercial & Industrial Operations Coordinator supports the financial, billing, and operational processes for the C&I & Retail businesses in Australia. This role ensures accurate invoicing, reliable financial reporting, timely payment management, and seamless coordination between Sales, Valuations, Deal Teams, and Finance. The position requires exceptional attention to detail, strong systems capability (particularly in NetSuite), and the ability to manage multiple stakeholders across Australia, New Zealand, and Southeast Asia.

Key Responsibilities

Invoicing & Billing Management

• Prepare and process Sales and Purchase invoices
• Generate and reconcile account sales summaries and deal P&Ls.
• Issue Valuation invoices and Retail Sales and Purchase invoices.
• Create and manage credit notes in line with internal controls.
• Perform invoice amendments (mid‑project and post‑receipt) for both suppliers and customers.
• Support accurate and timely asset/inventory and cost/expense reconciliations.

Financial Operations & Reconciliation

• Oversee deal setup in NetSuite, ensuring accurate coding and documentation.
• Maintain and update the Accounts Receivable (AR) Report and payment tracker.
• Allocate payments within NetSuite and support reconciliation activities.
• Follow up on outstanding invoices with customers and manage receipt of remittances.
• Coordinate consignment sale payouts to clients.
• Manage supplier accounts including Valuations ANZ & SEA.
• Request supplier and third‑party invoices for Finance to process and pay.
• Assist Finance with queries related to payment issues or missing deal codes.

Reporting & Compliance

• Prepare reports and dashboards for internal management review.
• Support tax claim preparation, compliance requests, and audit documentation.
• Ensure all invoicing and financial operations meet internal control and audit standards.

Skills & Qualifications

• 2–4 years of experience in finance operations, billing, AR/AP, or deal operations (preferred within commercial or industrial sectors).
• Strong working knowledge of NetSuite or similar ERP platforms.
• High attention to detail, accuracy, and follow‑through.
• Ability to work across multiple regions and coordinate with varied stakeholders.
• Strong communication skills and comfort engaging with suppliers, customers, and internal teams.
• Ability to prioritize in a fast‑paced, project‑driven environment.

• Highly organized, proactive, and solution‑oriented.
• Comfortable managing a high volume of transactional work with accuracy.
• Strong sense of ownership and reliability.
• Collaborative mindset with the ability to build effective working relationships.

Gordon Brothers offers a competitive total compensation package including base salary and incentive plan, expense allowance, superannuation, time off benefits, and more.

Gordon Brothers is an Equal Opportunity Employer. Individuals seeking employment at Gordon Brothers are considered without regard to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category. Reasonable adjustments are available for qualified individuals with disabilities, upon request.

In compliance with the Disability Discrimination Act 1992, please contact the Human Resources department if you have a disability and need reasonable accommodation with any part the application process. Requests will be considered on a case-by-case basis.