About this role
Who We Are
The Administrative Coordinator provides high-level administrative and operational support to senior leaders at Goodway Group while owning day-to-day office management responsibilities for assigned teams and locations. This role is highly visible and requires sound judgment, discretion, and the ability to manage complex logistics, priorities, and stakeholders in a fast-paced, client-facing environment.
The role combines executive support, operational coordination, and external-facing logistics, enabling senior leaders and teams to focus on strategic priorities and client delivery.
What You Will Do
Executive and Team Support
- Own complex calendar management for senior leaders, including internal leadership meetings, external client meetings, and priority management across multiple stakeholders and time zones.
- Prepare meeting agendas using standard templates, gather inputs in advance, and ensure meetings are structured, efficient, and outcome-driven.
- Attend key leadership and strategic meetings to capture accurate notes, document decisions, and assign and track action items to completion.
- Partner closely with senior leadership, program management, and sales leaders to ensure workstreams are organized, aligned, and moving forward.
- Coordinate client follow-up meetings and internal preparation sessions to support sales and account teams.
- Support expense report submission and ensure compliance with Goodway Group policies.
Travel Booking and Coordination
- Manage end-to-end travel booking and coordination for leaders and teams, including approvals, itineraries, changes, and problem resolution.
- Coordinate both client-funded and company-funded travel in partnership with program management and finance.
- Provide monthly reporting on client-billed travel and related expenses.
- Proactively plan travel for conferences, marketing events, offsites, and summits to improve efficiency and control costs.
Event and Office Management
- Plan and coordinate team events, leadership offsites, and internal meetings, including venues, travel, AV, and on-site logistics.
- Partner with the broader Goodway Group team to coordinate travel and logistics for group summits and cross-functional events.
- Manage office and coworking space needs, including contract renewals, access administration, and space coordination across U.S. locations and when teams are traveling.
- Arrange shared workspace bookings for client delivery as needed and coordinate recharging and approvals with program management and finance.
What You Bring
Qualifications
- 1 to 3 years of experience in an administrative, executive assistant, office coordinator, or similar role.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Clear written and verbal communication skills.
- Comfort working with calendars, scheduling tools, video conferencing, and basic office technology.
- Attention to detail and a high level of reliability and follow-through.
- Professional discretion when handling confidential or sensitive information.
- Experience supporting managers or leaders in a professional services, agency, or corporate environment.
- Familiarity with expense reporting and basic financial processes.
- Experience coordinating travel, meetings, or small events.
- Interest in growing into more advanced executive support or operations responsibilities over time.
#usremote
Check us out at www.goodwaygroup.com to learn more!
If you identify as a female candidate, and feel you can do this role even if there are a few things perhaps you've not done, please apply anyway! Goodway Group is 70% Female! We realize that men tend to apply for jobs when they can meet around 60% of the requirements for the role, where women tend to only apply when they know they meet 100% of the requirements.
Goodway Group is human-first, constantly working to become more inclusive and to make sure our employee population reflects our desire to constantly add to our diversity in all ways. We want applications from everyone, regardless of race, creed, color, religion, sex, sexual orientation, gender identity, national origin, marital status, citizen status, age, disability, military or protected veteran status, genetic predisposition or carrier status or any other legally protected status.
Other facts
About Goodway Group
Unlocking growth for the world’s most progressive brands. ♾️
Goodway Group is an independent marketing partner helping ambitious retail and commerce brands engineer growth — fast, flexibly, and on their own terms.
For over 90 years, we’ve partnered with brands like Staples, Dell, and Dollar General to modernize how marketing drives business outcomes. Our model combines consulting, connection, and commerce into one seamless growth engine — giving brands the clarity, speed, and adaptability to capture what’s next without breaking stride.
Sometimes we’re your full-service growth engine.
Sometimes we’re shoulder-to-shoulder with your in-house team.
Sometimes we’re pure consultancy, re-architecting your marketing and tech for the future.
Independent of holding-company red tape, we’re built to move with you — helping you grow smarter, faster, and more sustainably.
Marketing engineered for growth. That's the Goodway.
What you'll do
- The Administrative Coordinator provides high-level administrative and operational support to senior leaders while managing day-to-day office responsibilities. This includes calendar management, meeting preparation, travel coordination, and event planning.
Ready to join Goodway Group?
Take the next step in your career journey