The Accounts Payable Clerk position has primary responsibility for the accurate, efficient, and timely processing of payables documents.  The position is responsible for maintaining vendor relationships by ensuring that all transactions are processed correctly and on time, and by leveraging strong communication and research skills to quickly resolve any issues.  This position requires a strong understanding of standard accounts payable processing and financial period cut-offs, and moderate-to-advanced Excel skills.

Essential Duties and Responsibilities

Includes the following duties (others may be assigned):

• Invoice matching, batching, coding, and data entry

• Uses analytical skills to electronically process large amounts of data.

• Maintain vendor relationships through communication and issue resolution
• Vendor statement review
• Period-end accruals (responsible for complete and accurate cut-offs)

• Becomes proficient in the use of Oracle Fusion, Retalix, Job Router & DocuWare software.

• Participates in special projects as assigned
• Adheres to Bristol Farms' established Financial Integrity Policy
• Maintains financial security and confidentiality by following internal accounting controls
• Adheres to policies and procedures set forth in the employee handbook at all times

Qualifications

• 2+ years of Accounts Payable experience in a high-volume environment
• PC proficiency with MS Office (Excel, Access, Word)
• Able to problem-solve, identify patterns, and suggest process improvement solutions
• Ability to successfully communicate with vendors, stores & management
• Able to work in a team environment
• Successful personality traits: enjoys detail-oriented work, good organizational skills, customer service oriented, willingness to assist as needed so that department and company goals are met
• Ability to deal pleasantly with various types of people and personalities
• Demonstrates ability to manage own time and models a flexible work style. Shifts tasks as priorities and circumstances change, based on the department's needs and conditions.  Creative with problem-solving and is solutions-oriented.
• Embraces an agile work environment and guides others through change and continuous improvement.

Language Skills

Ability to read, analyze, and interpret instructions, technical procedures, or government regulations.  Ability to write routine reports and correspondence.  Ability to effectively present information and respond to questions from managers, employees, vendors, or other business partners of the organization.

Mathematical Skills

Ability to calculate & analyze figures and amounts.  Ability to apply concepts such as fractions, percentages, ratios, and proportions.

Reasoning Ability

Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.  The Employee frequently is required to reach with hands and arms.  They are frequently required to sit, stoop, and kneel, and occasionally required to crouch or crawl.  The staff member must regularly lift and/or move up to 10 pounds and frequently lift or move up to 40 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Benefits Information

All staff have access to our Employee Assistance Program (EAP) and our 30% staff shopping discount. Full-time, regular-status staff that regularly work 24 hours or more per week and have worked for 60 days are eligible for medical, dental, vision, pre-tax spending accounts, life, accidental death & dismemberment (AD&D), and disability benefits.  Full-time, part-time, and temporary staff who have worked for 60 days and are at least 21 years of age may participate in the 401(k) program. Employees begin accruing PTO on their first day of employment; the amount they accrue depends on hours worked and tenure. Staff may be eligible for paid holidays, depending on schedule and tenure.  Additional benefits include supplemental leave pay (such as parental or bereavement), a store incentive program based on financial & operational goals, paid time for volunteering at a 501(c)3 non-profit, discounts on some forms of public transportation, adoption assistance, and up to $40 reimbursement for dinner out or New Seasons Market groceries for their birthday. 

#IND3