Job Overview

The primary purpose of this position is to manage Purchase Orders and support daily purchasing activities. They communicate with vendors, verify pricing and ensure the timely delivery of goods.  The Purchasing Representative updates internal systems to reflect order status and resolve discrepancies. 

Job Responsibilities and Essential Duties:

• Run daily reports. 
• Process requisitions for services and inventory from direct and in-direct suppliers.
• Process daily purchase orders for suppliers, file necessary back up paperwork as needed.
• Match cost, quantity, items numbers on confirmations provided by suppliers against Purchase Orders placed.
• Process Proforma Invoices for prepay vendors.
• Update Estimated Time of Arrival dates provided on confirmation and revision of dates as provided from vendors for Estimated Time of Arrival.
• Follow up on open purchase orders by contacting suppliers.
• Respond to inquiries regarding back ordered product/past due product.
• Obtain Domestic and International freight quotes of orders.
• Contact suppliers on any nonconformity issues that pertain to the product received.
• File claims with transportation company as needed for nonconformity.
• Any additional duties that management may require.

Required Knowledge, Skills and Abilities:

• Detail orientated, able to multitask. Strong attention to detail.
• Strong interpersonal skills to work with internal staff, management, and external suppliers.
• Strong communication skills, both written and verbal.
• Ability to concentrate on tasks with multiple things going on around you.
• Ability to effectively communicate with all departments and coworkers,
• Problem solve and multitask.
• Attention to detail.
• SAP Software knowledge is a plus but not required.
• Equipment Used: Computer, Adding Machine, Scanner, Multi-Line Phone System.

Minimum Requirements: 

• Skill and proficiency in the use of personal computer software programs including word processing and spreadsheet applications: Excel, Microsoft Word, Power Point.
• Ability to read and understand written and verbal job instructions and procedures.
• Analytical and problem-solving skills.
• 1-3 years purchasing or general order admin experience.

Quality Requirements: 

Build Quality into all aspects of their work by maintaining compliance to all quality requirements.

• Ensure compliance with all FDA and Worldwide Quality & Compliance regulations (As applicable to the job function).
• Must have the education and experience to understand and comply with U.S. and Worldwide medical device regulations (As applicable to your job function).
• Attend all required Quality & Compliance training at the specified interval.
• Adopt the “Beyond Compliance Quality Culture” in the work environment; always meet and exceed requirements.

Environmental/Safety/Physical Work Conditions: 

• Minimum 40 hours per week.
• Ability to sit for long periods of time.
• Use of office equipment, such as computers and telephones, to complete tasks. Extensive computer work.
• Ensuring environmental consciousness and safe practices in decision-making.
• Office environment.
• Potential for extended hours during peak business cycles.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The compensation range for this position is between $21.00-$25.00 per hour depending on experience and location.

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