Overview

Geosyntec is an internationally recognised company for its technical leadership, extensive experience and exceptional level of customer service. Our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure. We have more than 2,000 highly qualified consultants in our more than 90 offices around the world.

At Geosyntec, we highly value hiring people who are recognised as experts in their fields, who are innovative and eager to grow.

Geosyntec has an exciting opportunity for a Business Support Officer / Administrator to join our Sydney, or Brisbane Team. We are seeking a motivated Administrator who can look after business administration and project lifecycle but also manage the office.

Essential Duties and Responsibilities

This role will give you the opportunity to:

• Support the office, project managers, and senior management in all Geosyntec offices
• Monthly Invoicing cycle and Timesheet reporting
• Proposal and Project set up
• Providing administration support on project maintenance, tax requirements, invoicing, and revenue
• Purchase Order / Expense Reconciliation / Supplier Management
• Assisting with Purchase Order setup and maintenance (including submitting supplier invoices)
• Revenue analysis and project financial performance review
• Project revenue analysis for PMs
• Ad hoc reporting for PM’s
• Broad range of administrative tasks including General office admin duties – organising catering, ordering stationery, milk runs, and cleaning/tidying the office when needed
• Client Purchase Order reviews
• Inbox Management – Geosyntec Admin & Personal
• Site Onboarding / Medicals / Travel requests / Document control

Education and Licensure

• A minimum three (3) years of progressively responsible experience in project administration, preferably in a professional services firm

Skills, Experience and Qualifications

• Experience in Professional Services Firm (Engineering preferred)
• Experience with multi-disciplinary project teams. (preferred)
• Experience within Finance, Accounting or similar. (preferred, but not essential)
• Project administration experience. (preferred)
• Invoicing experience. (preferred, but not essential)
• Knowledge and previous experience with ERP packages / Accounting systems. (required)
• Effective communication skills, both verbal and written. (required)
• Quick learner, open to new processes, and able to 'hit the ground running,'
• Ability to succeed in a fast-paced consulting environment and demonstrate strong organisational skills.
• Ability to work with multiple time zones and team members over multiple offices.
• Experience with Microsoft Suite. (e.g. MS Word, Excel)

We offer:

• Attractive remuneration package with additional benefits:
• Birthday leave day
• Caring and bonding leave
• Option to purchase up to 2 additional annual leave weeks per year
• Employee Assistance Program
• Annual Mid-Year Team building and Christmas functions
• A positive, diverse, and vibrant workplace
• Global movement program (throughout the Geosyntec Company)

Our culture is fundamental to our success and is built on our vision of:

• Maintaining a vibrant, practice-centred business.
• Engage in continuous self-improvement and ongoing reinvention.
• Be highly regarded in core markets for delivering best-value solutions for our clients.
• Create exceptional career opportunities for our people.

• Be true professionals and team players.

Not meeting all the requirements? Don't let that discourage you from applying. REE is committed to fostering a diverse workplace built on excellence, strong principles, and integrity. If you're interested and willing to learn in this role but your experience doesn't match every qualification listed, we still encourage you to apply anyway. We’re excited to hear from you.