• Multiple Full time continuing opportunities available

• Play a vital role in ensuring casual academics are supported, paid accurately and on time

• Base Salary $103,185- $ 111,237 + 17% superannuation

About the opportunity

The new Workplace Operations team works closely with professional and academic colleagues to ensure the University meets its operational compliance obligations in relation to casual academics. The team drives continuous improvement, embeds consistent best‑practice processes and frameworks, and oversees operational compliance across all faculties and business areas—ensuring cohesive, rigorous standards and that casual academic staff are paid accurately in line with University policies and procedures and legislative requirements.

The Casual Academics’ Administration Officer (CAAO) provides high-quality administrative and operational support to ensure casual academic staff are accurately allocated work and paid correctly, on time. Working closely with academic and professional stakeholders, you’ll manage work allocations, timesheet reconciliations and enquiries, while providing practical advice on compliance with enterprise agreements, policies and procedures. This role is ideal for an organised, detail focused administrator who enjoys problem-solving, managing deadlines and delivering excellent service in a fast paced, collaborative higher education environment.

Your key responsibilities will be to:

• manage casual academic work allocations and timesheets

• resolve enquiries and support compliant pay outcomes

• maintain accurate records in line with agreements and policy

• support pre-semester and pay cycle activities

• deliver timely, high-quality administrative support

• contribute to reporting and process improvements.

About you

• demonstrated administrative experience in a busy, deadlines driven environment

• strong attention to detail with the ability to manage high-volume, routine processes accurately

• confident communicator, able to respond to enquiries and work collaboratively with stakeholders

• experience working with systems, data and records management

• organised and adaptable, comfortable juggling competing priorities during peak periods

• customer focused, proactive and ‑solutions oriented with a commitment to quality service.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Toby Berryman, Recruitment Operations by email to [email protected] .

© The University of Sydney

The University reserves the right not to proceed with any appointment.

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