IGE Fundraising Admin Coordinator (Temp)

FOUNDATION COMMUNITIES JOB DESCRIPTION

Position Summary

The Fundraising Administrative Coordinator serves as a key steward of Foundation Communities’ donor data during a temporary coverage period. This position is primarily responsible for the accurate receipt, processing, and entry of all individual donations into the organization’s donor database, ensuring that every gift is recorded correctly, acknowledged promptly, and reflected in clean, reliable constituent records.

This role is essential to maintaining strong donor trust and ensuring continuity of fundraising operations, while also providing administrative and engagement support to the Individual Giving & Engagement team as needed.

Essential Job Functions

Donation Processing & Database Management (Primary Focus)

• Receive, review, and accurately enter all incoming donations (checks, online gifts, pledges, and other contributions) into the CRM database within established timeframes
• Process pledge payments and recurring gifts, ensuring proper attribution and coding
• Maintain accurate and up-to-date donor and gift records, including contact information and payment details
• Support database integrity, data health, and basic reporting

Donor Acknowledgement & Stewardship Support

• Generate and prepare timely gift acknowledgement letters, call lists, and related donor thank-you materials
• Support in-house mailings including mid-year Home Builder statements, gift processing notifications, pledge renewal notices, and annual payment reminders, as needed

Gift Reconciliation & Accounting Coordination

• Ensure accurate and timely transmission of donation data to accounting, including daily/weekly deposits, batch reports, and supporting documentation
• Reconcile donations recorded in the donor database with Accounting records, identifying and resolving discrepancies in collaboration with accounting staff
• Communicate with Leadership and Accounting regarding gift coding, fund restrictions, revenue classifications, and any unusual, high-impact, or complex donations (e.g., pledges, matching gifts, in-kind donations, stock gifts, or grants)
• Support month-end and year-end close processes by providing donation reports, backup documentation, and clarification as needed
• Monitor and respond to accounting inquiries related to donor transactions, refunds, adjustments, or corrections

Additional Support Activities

• Assist with donor engagement events and outreach activities as needed
• Support other Foundation Communities events and External Engagement Team priorities
• Actively support the organization’s Diversity, Equity, and Inclusion values and initiatives

Minimum Qualifications

• Strong attention to detail with the ability to efficiently learn and apply new software essential to daily workflows
• Combination of education and experience demonstrating strong administrative and data management skills
• Experience with Raiser’s Edge or a similar CRM/database system
• Proficiency in Microsoft Office, particularly Excel
• Reliable personal transportation required

Strongly Preferred Experience

• Working knowledge of nonprofit fundraising principles
• Prior experience in fundraising administration, data entry, or a similar detail-oriented role

Physical Demands / Work Environment

• Office-based work including computer use, data entry, and phone communication
• Occasional on-site events at Foundation Communities property locations, indoors and outdoors

Foundation Communities offers an excellent benefits package including employer-paid health benefits, a 401(k)-investment opportunity, Employee Assistance Program, and paid vacation, holiday, and sick time.

Foundation Communities is an equal opportunity employer. We celebrate diversity, equity, and inclusion and encourage applicants of all backgrounds to bring their full, authentic selves to our work.

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by their supervisor.

Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, or gender identity.

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