Job Overview
The HR Functional Analyst is responsible for supporting and optimizing HR business processes, systems and reporting. This role will analyze current processes, identify gaps, recommend improvements, and collaborate with HR and IT teams to enhance system efficiencies, automation, and data accuracy.

Position Description

Essential Duties and Responsibilities

• Lead HR process analysis by identifying gaps, researching best practices, and recommending improvements to increase efficiency and reduce errors.
• Maintain, support, and enhance PeopleSoft HR modules (Compensation, Benefits, Absence Management, etc) and ensure seamless integration with other HR systems.
• Perform User Acceptance Testing (UAT) for system updates, enhancements, and process improvements.
• Partner with IT to analyze and brainstorm automation solutions and implement system enhancements.
• Train HR staff on system enhancements, new processes, and best practices to ensure successful adoption of process improvements.
• Ensure all HR processes and procedures are properly documented, mapped, and maintained through job aids, SOPs, and workflow charts.
• Support HR transactions, including leaves, absence/substitute management, compensation, benefits, and employee records.
• Oversee annual HR processes such as School Year Renewal processing, summer hours processing, leave entitlements, and employee work calendars.
• Maintain HR data integrity by conducting regular audits and reconciliation of HR records, reports, and system transactions.
• Ensure accurate reporting of total payable days, teacher service records, and creditable years of service by validating employee workdays, leaves and absence data for HR state submissions.
• Ensure state reporting compliance by coordinating with HR, Payroll, and IT teams to validate and submit accurate data.
• Develop and generate HR reports and data extracts to support decision-making and compliance.
• Analyze HR data trends, track key performance indicators, and present recommendations for improving efficiency and accuracy.
• Ensure HRIS and reporting systems are configured to provide accurate data for workforce planning, compliance, and strategic HR initiatives.

• May require extended work hours to meet project deadlines or critical reporting periods.
• Collaborate with IT and external vendors for system enhancements and troubleshooting.

Supervisory Responsibilities

• None

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• Bachelor's degree Human Resources, Business, Information Systems, or a related field.
• Minimum of 3 years of experience working with PeopleSoft HR modules (Compensation, Benefits, Absence Management, etc).
• Minimum of 3 years of HR experience, with expertise in HR transactions, compliance, and process improvement
• Experience with Power Apps, Power Automate, SharePoint, and MS Office Suite (Excel, Word, PowerPoint, Visio, etc.)
• Working knowledge of TSDS PEIMS files submissions and Skyward extracts
• Strong problem-solving and analytical skills, with the ability to organize and interpret data from multiple sources
• Excellent interpersonal, communication, and organizational skills, with the ability to work independently and collaboratively
• Ability to manage multiple priorities, meet deadlines, and support HR teams with limited supervision

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

• Work on very detailed employee pay tasks and projects for long periods while maintaining a high degree of accuracy. Work is performed in classrooms, offices, workstations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. This position may require travel to various campuses, district meeting sites and to conferences/meetings in and out of state. This position may require the employee to work some evenings and weekends.