Job Overview
The Clerk IV Data & Attendance, will perform a variety of fully proficient level clerical support tasks, including but not limited to: registration, enrollment, attendance, scheduling, grades/report cards and the withdrawal of students. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established and departmental policies. The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols.

Position Description

Essential Duties and Responsibilities

Attendance Reporting

• Process and maintain student attendance records (daily, each six weeks and each academic grading period)
• Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA)
• Prepare campus for 1st and 4th six weeks teacher verification and six weeks data verification processes
• Process and maintain confidentiality with all applicable student records, including documents required for audit
• Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
• Perform PEIMS-based duties and data entry, as they pertain to attendance-taking protocols
• Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency
• Enter or verify enrollment of special population students for PEIMS reporting
• Verify and monitor teacher web absences daily
• Enter notes received from parents on a daily/frequent basis
• Follow the FBISD Attendance Manual's guidelines for daily, weekly, six weeks and semester attendance-taking protocols

Data Entry

• Monitor data inequities to ensure data quality using software approved by the District
• Enter data into Skyward (SIS) as they pertain to PEIMS TSDS attendance, enrollment, grades and other data
• Ensure daily filing of notes and reports to create efficiency in office management

Enrollment & Registration

• Register, enroll, and withdraw students, including monitoring of the online enrollment process
• Retrieve and send student records using TREx process to solidify enrollment of students
• Monitor NSOE (new student online enrollment) and schedule parents quickly and obtain necessary documents needed for enrollment
• Provide entry and withdrawal comments and exit/withdrawal codes during enrollment process
• Conduct verification of residency and enter appropriate permit codes as required
• Resolve demographic discrepancies between District software and the State of Texas database (unique identification-UID)

Grading & Scheduling

• Review data needed to process report cards and progress reports for each grading period
• Utilize job aides to support academic protocols
• Properly schedule students as campus master schedule is completed
• Run reports to capture incomplete schedules of students and non-scheduled students

Customer Service & Professional Development

• Participate in biweekly, semester, summer and called sessions to improve and grow professionally
• Communicate with parents regularly regarding student attendance, tardiness or non-engagement as it pertains to face-to-face and online attendance
• Support school-based functions/duties to increase campus accountability standards
• Learn District-approved software as needed (i.e. Certify) to enable proper monitoring of PEIMS-based data errors

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• High School Diploma or GED
• Minimum of 60 college hours preferred
• Texas Association of School Business Officials Certification (TASBO) Acquisition or evidence of courses toward TASBO certification preferred
• Minimum of 2 years of experience in either school-based, office, or clerical work
• Strong computer skills (Microsoft Word, Excel and Adobe)
• Proficient in all general office skills such as data entry or filing
• Strong customer service skills
• Highly organized, detail-oriented and able to multi-task
• Must work with a high degree of accuracy
• Demonstrated knowledge of or able to comprehend and apply state attendance and enrollment laws
• Ability to communicate effectively, both orally and in writing

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

• Minimal travel from campus to campus within the district will be required.