Senior Accounts Payable Administrator

full-time•Boston, Washington, North Tyneside•$69k - $82k

Summary

Location

Boston, Washington, North Tyneside

Salary

$69k - $82k

Type

full-time

Experience

5-10 years

Company links

Website LinkedIn

About this role

Foley Hoag LLP seeks an experienced Senior Accounts Payable (AP) Administrator to join our dynamic finance team. Reporting to the Accounts Payable Manager, the Senior AP Administrator will own day-to-day AP operations and serve as a subject-matter resource for complex payments, vendor maintenance, tax compliance, and system workflows. The ideal candidate brings law firm experience, exceptional accuracy and judgment, strong communication skills, and a continuous improvement mindset.  This hybrid role requires in-office presence at least three days per week to foster collaboration and connection. Onsite expectations and specific days may evolve depending on team and business needs.  Responsibilities  The Senior AP Administrator oversees the end-to-end accounts payable lifecycle in accordance with firm policies, internal controls, and operational service levels. This role includes hands-on processing, issue resolution, and cross-functional coordination with Legal, Administrative, and Finance stakeholders.  <ul> <li>Review, validate, and process invoices and employee expenses using Emburse (Expense and Invoice), ensuring appropriate coding, approvals, policy compliance, and supporting documentation. Export approved items and import payment files into Aderant to create vouchers; execute timely and accurate payment runs. </li> <li>Run and analyze Emburse and Aderant reports to identify outstanding items, aging, exceptions, and workflow bottlenecks; proactively clear holds and escalate issues as needed to maintain cycle-time targets. </li> <li>Monitor shared AP mailboxes (e.g., Emburse Help and Accounts Payable) and respond promptly and professionally to internal and external inquiries, providing clear guidance and issue resolution. </li> <li>Perform month-end and year-end close activities, including account reconciliations, and audit support; prepare schedules and documentation in accordance with firm standards. </li> <li>Post recurring electronic files for soft costs and other charges into the accounting system; reconcile entries to the general ledger and remediate discrepancies. </li> <li>Review and process employee expense reimbursements in alignment with policy and tax guidelines; ensure appropriate receipts, approvals, and classifications. </li> <li>Process domestic and international payments, including wires, ACH, foreign drafts, and bank money orders; utilize Corpay for foreign vendor payments and load payment files to Aderant and banking portals with appropriate approvals. </li> <li>Record, reconcile, and file multi-state sales and use tax as applicable; ensure accuracy of tax coding and timely remittance. </li> <li>Maintain complete and compliant vendor records, including W-9 collection, tax classification, banking details, and other required documentation; ensure changes are appropriately authorized and documented. </li> <li>Research and resolve invoice discrepancies, credits, and statement variances; collaborate with vendors and internal teams to clear exceptions and prevent recurrences. </li> <li>Conduct unclaimed property follow-up on outstanding checks; maintain abandoned property files and support annual escheatment processes in accordance with state requirements. </li> <li>Prepare information for annual 1099 reporting and assist with year-end information return processes. </li> <li>Support internal controls over disbursements, including segregation of duties, approval hierarchies, payment validations, and documentation standards; identify control gaps and propose remediations. </li> <li>Lead or assist with cross-training to ensure coverage across all AP functions, mentor colleagues on best practices, systems, and controls. </li> <li>Drive continuous improvement, recommending and implementing process enhancements to increase accuracy, compliance, and efficiency; participate in projects related to systems, integrations, and policy updates. </li> </ul> Qualifications   <ul> <li>5+ years of progressive accounts payable experience; law firm or professional services experience is highly preferred. </li> <li>Strong understanding of end-to-end AP processes, including soft costs/cost recovery, coding, approvals, vendor maintenance, disbursements, electronic payments and period close. </li> <li>Working knowledge of general accounting principles and sales/use tax compliance; familiarity with unclaimed property requirements. </li> <li>Proficiency with accounting and AP workflow systems; experience with Emburse (Expense and Invoice) and Microsoft Excel/Word required. Prior experience with Aderant and banking portals is a plus. </li> <li>Exceptional accuracy and attention to detail; demonstrated ability to manage multiple priorities, meet deadlines, and maintain data integrity in a fast-paced environment. </li> <li>Strong verbal and written communication skills, with a customer-service orientation and the ability to partner effectively across functions and levels. </li> <li>Commitment to Foley Hoag’s values and to fostering a diverse, equitable, and inclusive workplace. </li> </ul> Compensation range is $69,700 to $82,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.  Search firm submissions are not requested nor considered for this position.<div class="content-conclusion"><div style="text-align: justify; line-height: 1.3;">About Foley Hoag</div> <div style="text-align: justify; line-height: 1.3;"> </div> <div style="text-align: justify; line-height: 1.3;">Founded in 1943, Foley Hoag has grown into an award-winning, international law firm that focuses on innovative industries and high-stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 350 lawyers and 260 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service.</div> <div style="line-height: 1.3; text-align: justify;"> </div> <div style="line-height: 1.3; text-align: justify;">Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond.  We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career. </div> <div style="line-height: 1.1; text-align: justify;"><hr></div> Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of <a style="color: rgb(126, 140, 141);" href="https://foleyhoag.com/privacy-statement/" target="_blank">Foley Hoag's Privacy Statement</a>. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner.  Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact <a style="color: rgb(126, 140, 141);" href="mailto:[email protected]">[email protected]</a>. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.  Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.   It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.  We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.</div>

What you'll do

The Senior AP Administrator oversees the end-to-end accounts payable lifecycle, including hands-on processing and issue resolution. This role requires cross-functional coordination with various stakeholders to ensure compliance and operational efficiency.

About Foley Hoag LLP

Foley Hoag is an award-winning, mid-sized, international law firm that focuses on innovative industries and high-stakes litigation. The diverse backgrounds, perspectives and experiences of our lawyers and business services professionals contribute to the exceptional service we deliver to clients. We have offices in Boston, Denver, New York, Paris and Washington, D.C. For more information, visit www.foleyhoag.com.

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Frequently Asked Questions

What does Foley Hoag LLP pay for a Senior Accounts Payable Administrator?

Foley Hoag LLP offers a competitive compensation package for the Senior Accounts Payable Administrator role. The salary range is USD 70k - 82k per year. Apply through Clera to learn more about the full compensation details.

What does a Senior Accounts Payable Administrator do at Foley Hoag LLP?

As a Senior Accounts Payable Administrator at Foley Hoag LLP, you will: the Senior AP Administrator oversees the end-to-end accounts payable lifecycle, including hands-on processing and issue resolution. This role requires cross-functional coordination with various stakeholders to ensure compliance and operational efficiency..

Is the Senior Accounts Payable Administrator position at Foley Hoag LLP remote?

The Senior Accounts Payable Administrator position at Foley Hoag LLP is based in Boston, England, United Kingdom and Washington, District of Columbia, United States. Contact the company through Clera for specific work arrangement details.

How do I apply for the Senior Accounts Payable Administrator position at Foley Hoag LLP?

You can apply for the Senior Accounts Payable Administrator position at Foley Hoag LLPdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.

About this role

About Foley Hoag LLP

Senior Accounts Payable Administrator

Summary

Location

Salary

Type

Experience

Company links

About this role

What you'll do

About Foley Hoag LLP

Ready to join Foley Hoag LLP?

Frequently Asked Questions

What does Foley Hoag LLP pay for a Senior Accounts Payable Administrator?

What does a Senior Accounts Payable Administrator do at Foley Hoag LLP?

Is the Senior Accounts Payable Administrator position at Foley Hoag LLP remote?

How do I apply for the Senior Accounts Payable Administrator position at Foley Hoag LLP?

Senior Accounts Payable Administrator

Summary

Location

Salary

Type

Experience

Company links

About this role

What you'll do

About Foley Hoag LLP

Ready to join Foley Hoag LLP?

Frequently Asked Questions

What does Foley Hoag LLP pay for a Senior Accounts Payable Administrator?

What does a Senior Accounts Payable Administrator do at Foley Hoag LLP?

Is the Senior Accounts Payable Administrator position at Foley Hoag LLP remote?

How do I apply for the Senior Accounts Payable Administrator position at Foley Hoag LLP?

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