Job Duties

• Coordinate the movement of purchased materials.
• Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered.
• Compile data to generate weekly, monthly, quarterly and annual reports to be used for cost-saving initiatives.
• Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
• Contact suppliers regarding errors in partial or duplicate shipments, prices, and substitutions. 

• Prepare and fill out payments to suppliers, whether by cash, check, credit, and other forms of payment.
• Post and reconcile company payments to general ledgers.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Interact and negotiate with suppliers.
• Form payment strategies to make timely A/P payments and mitigate supplier objections.
• Investigate payment problems while following corporate A/P policies and procedures.
• Communicate all delays or variances of inbound freight to the appropriate parties.
• Maintain strict control over inventory levels for production in order to meet internal and external demand of product.
• Operate within an annual budget.
• Maintain appropriate and complete documentation regarding regulated products and/or hazardous materials.
• Identify discrepancies between shipments and orders and take action.
• Investigate causes of lost or damaged shipments and other matters; make adjustments or conduct negotiations as necessary.

Requirements

• High School Diploma;
• Three to five years’ experience in the Automotive Industry; or
• Community College Diploma in Purchasing or enrollment in/completion of PMAC.
• Demonstrated ability to accurately calculate, post, correct, and manage finances allocated to the supply of materials while operating within a budget.
• Strong knowledge of payment regulations and fair credit practices.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Strong diplomatic, negotiation, and conflict resolution skills.
• Knowledge of accounting systems, budgets, and internal controls.
• Effective attention to detail and a high degree of accuracy.
• Strong work ethic and positive team attitude.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Excellent teamwork and team building skills.
• Able to effectively communicate both verbally and in writing.
• Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
• Strong problem identification and problem resolution skills.
• Strong computer skills with high level of proficiency with Microsoft Office productivity suite.
• Good interpersonal skills.
• Mathematical aptitude.
• Ability to work in a fast-paced environment.