Job Description:

Tender and Enlisting Administration

• Monitor tender announcements from government and private hospitals and relevant tender platforms on a daily basis.
• Review and analyze tender documents, including Terms of Reference (TOR), tender conditions, and technical specifications, to ensure full compliance.
• Prepare, verify, and compile complete tender submission documentation within prescribed timelines.
• Coordinate with internal stakeholders, including Sales, Marketing, Regulatory Affairs, and external partners, to obtain accurate and complete supporting information.
• Submit tender job requests and product documentation through designated systems and channels.
• Maintain accurate and systematic records of all tender-related documentation, pricing submissions, and correspondence.
• Support post-tender processes, including contract documentation, purchase order follow-ups, and performance tracking.
• Ensure adherence to internal policies, compliance standards, and audit requirements.

Quotation and Sales Documentation

• Prepare and process quotations through internal systems in accordance with established procedures and timelines.
• Ensure pricing accuracy and confirmation of commercial terms prior to quotation submission.
• Prepare official sales-related correspondence, including product exchange letters, product shortage notifications, and quality assurance communications.

Sales Reporting and Inventory Coordination

• Prepare and distribute regular stock and sales reports to relevant stakeholders.
• Submit sales volume and value data for reconciliation between internal systems and external partners.
• Update monthly sales reports and maintain accurate customer master data.
• Monitor inventory levels and product expiry dates and coordinate stock movements to optimize inventory utilization and minimize risk.

Samples, Enlisting Goods, and Sales Support

• Review and process requests for samples and enlisting goods in compliance with local policies and approval workflows.
• Coordinate with inventory and logistics teams to ensure timely stock transfer and delivery.
• Maintain complete documentation to support traceability and audit readiness.
• Provide administrative support for sales activities, including exhibitions and promotional events.

Requirements

• Bachelor’s degree in business administration, management, or a related field.
• 5 years of relevant experience in sales administration, tender management, or commercial operations; experience in the pharmaceutical or healthcare sector is preferred.
• Solid understanding of tender procedures, documentation requirements, and compliance standards.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a structured environment.
• Effective communication and coordination skills in Thai and English.
• Proficient in Microsoft Office applications; experience with sales administration systems is an advantage.
• Demonstrated ability to work independently and collaboratively within cross-functional teams.
• High level of professionalism, integrity, and compliance awareness.

Location: