Legal Administrative Assistant - Litigation

Fennemore is a full-service business law firm with a 140-year legacy of excellence and a future defined by innovation. We are not your traditional law firm, and that's on purpose. With over 20 offices across the Western U.S., we're breaking growth records as one of the fastest-growing firms in the country. We embrace change, set new standards for how a modern law firm operates, and create environments where both clients and colleagues thrive.

Our people-first philosophy is built on collaboration and creativity. Industry recognition for retention, workplace culture, and job satisfaction reflects that commitment.

We're proud to foster a strong sense of community, a genuine commitment to work-life balance, and a diverse and inclusive work environment where passionate professionals feel valued and supported.

Fennemore has an exciting opportunity in our San Diego, California office for a full-time Legal Administrative Assistant to join our growing firm. This role is integral to the success of our attorneys and clients, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced legal environment. The ideal candidate is a skilled professional with litigation experience, a passion for client service, and a commitment to excellence. At Fennemore, you’ll be a part of a collaborative, innovative, and supportive team where your contributions make a meaningful impact.

What You'll Do:

• Provide litigation support, including heavy calendaring, docketing, and scheduling.
• Online research (Pacer and other court filings, agency databases, etc.).
• Coordinate conflict checks and assist with retention letters.
• Answer telephone calls and transmit messages to attorneys, paralegals, and staff.
• File and organize legal documents and correspondence under the general direction of paralegals and attorneys.
• Maintain an internal/personal docketing system and follow up on requests made by attorneys, paralegals, and clients.
• Prepare indexes, file backers, labels, electronic closing binders, and trial/case notebooks.
• Submit court filings, including e-filing.
• Coordinate the completion of various projects with other firm departments as needed.
• Help create a welcoming, professional environment for colleagues and clients alike, and
• Other duties as assigned.

What You'll Bring:

• Minimum 5+ years of legal administrative assistant experience in litigation.
• Experience in bankruptcy law is advantageous. 
• Adherence to the highest standards of ethical conduct, especially to standards governing confidentiality and the ability to carefully handle and protect sensitive information.
• Superior organizational skills, attention to detail, and the ability to manage several projects to completion on a deadline.
• Ability to work independently and take initiative.
• Excellent communication and interpersonal skills.
• A flexible mindset and positive approach to problem-solving.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe/Kofax; experience with iManage and Intapp a plus.
• High school diploma or equivalent.

✨ At Fennemore, we foster inclusion, collaboration, and innovation — and we're proud to be a place where you can do your best work, feel valued, and make an impact.

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401k Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. Fennemore is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what you see listed here – even if not a perfect match -- please still consider applying. If you require assistance or need reasonable accommodations during any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.