At Fanatics Commerce, we’re more than just a leader in licensed sports merchandise – we’re a team united by a relentless passion for our fans and a commitment to innovation. We live by our BOLD Leadership principles: We Build Championship Teams, we’re Obsessed with Fans, we embrace a Limitless Entrepreneurial Spirit, and we approach every challenge with a Determined and Relentless Mindset. If you’re ready to contribute to a dynamic, fast-paced environment that thrives on collaboration and growth, we want you to be part of our team.

ROLE OVERVIEW

The primary responsibilities of the Sample Analyst are to execute all aspects of the sample procurement process for assigned categories including purchase order / work order placement, production status, shipment tracking and ensure distribution of sales samples to meet critical calendar deadlines.  Compile, analyze, and report seasonal sample status on a weekly basis to internal and external partners to support on-time sample completion and distribution.  Facilitate and prioritize tasks per key calendar milestone dates and overall business objectives.

HOW YOU WILL MAKE AN IMPACT

• Collaborates with cross-functional partners on all activities pre-PO, production, shipment, receipt, and distribution to meet on time performance.
• Coordinates and leads meetings and communication with cross functional partners to gain alignment on sample needs, direction, and key deadlines for hand offs.
• Compiles and verifies data from various sources to create sample buy file to meet all sample requirements.
• Issues and maintains all purchase orders/work orders to execute seasonal sample needs.
• Creates domestic sample production schedule, art flow plan, coordinates capacity, and monitors execution to meet calendar deadlines.
• Reviews available blank inventory at DC/vendors, coordinates necessary transfers and/or purchase orders to fulfill domestic sample/work order demand.
• Issues work orders/purchase orders to produce, tracks to completion and distribution.
• Rigorously maintains all sample data in seasonal buy file, applicable documents, database, and systems including detailed recording of changes in date-logged notes.
• Performs regular audits to ensure data integrity / data validity.
• Communicates priorities, key dates to meet calendar deadlines, follows up to ensure deadlines are met, alerts necessary parties of potential delays / issues / revisions, analyzes reasons / severity of delays, and partners with leadership on options / strategies to minimize impact.
• Executes sales order entry process and ensures accuracy of data, performs audits, and troubleshoots entry errors prior to releasing orders for distribution, creates ship to numbers as needed for distribution.
• Works closely with the Distribution Center to communicate seasonal sample volume, distribution timelines, priorities, and continuously troubleshoot sales order distribution issues.
• Compiles, records, and distributes reports / data analysis for departmental meetings including weekly sample metrics and seasonal recaps to sales force.
• Executes special projects/ad hoc requests to drive business results.
• Coordinates sample needs for sales meetings / trade shows by confirming samples / supplies / prep needed, logistics, and distribution details.
• Performs regular system cleanup of any past due PO’s/WO’s/SO’s
• Collaborates with department peers to build presentations for leadership meetings.
• Reconciles, codes, logs, and approve invoices to ensure timely payment.
• Develops and maintains SOP documentation.
• Develop training documentation and lead training sessions to support the current and new team members ensuring standardized onboarding experience.

WHAT YOU BRING TO THE TEAM 

• College degree preferred or equivalent work experience
• Years of related professional experience:  2 years+ (Ex. Supply Chain, Manufacturing, Product Development, Sourcing)
• Intermediate PC skills
  • MS Office Suite with a strong emphasis on Excel and Powerpoint (Pivot tables, V-Lookups, etc.)
  • Data query tools (Ex. MicroStrategy, Access)
• Ability to manage multiple deadlines and tasks in a fast-paced environment. Strong sense of urgency and intuitive sense of priorities & accuracy, with a creative approach to problem solving.
• Ability to resolve problems, either independently or by coordinating with management.
• Strong interpersonal skills, including ability to effectively collaborate cross functionally.
• Supports process, system enhancements and offers ideas / solutions to create efficiencies.
• Prioritizes and schedules workload to meet deadlines.
• Strong organizational, communication, follow-up, and presentation skills with attention to detail.
• Strong command of written and spoken Thai and English language is required.