ACCOUNTS PAYABLE SPEC I

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments supporting FABco’s construction and fabrication operations. This role ensures compliance with purchasing controls, contract terms, and internal policies while maintaining strong vendor relationships and supporting operational continuity. The Accounts Payable Specialist plays a key role in cost control, audit readiness, and financial integrity.

Essential Duties and Responsibilities

• Review, verify, and process vendor invoices in accordance with purchase orders, contracts, receiving documentation, and FABco approval controls.
• Match invoices to purchase orders and delivery tickets, and coordinate with Purchasing, Operations, Project Managers, and Warehouse personnel to resolve discrepancies related to pricing, quantities, or authorization.
• Process vendor payments in accordance with approved payment terms, internal cash-management controls, and company policies, including checks, ACH, and wire transfers.
• Maintain accurate vendor records, including W-9 documentation, payment terms, and compliance information within FABco-approved ERP/HRIS systems.
• Monitor accounts payable aging and open items to ensure timely and accurate payments while supporting cost control.
• Support month-end close, audits, and regulatory requirements by maintaining accurate documentation, reconciliations, accruals, and 1099 reporting.
• Perform related duties as assigned.

Qualifications

Required Qualifications

• High school diploma or GED required; Associate’s degree in Accounting, Finance, or a related field preferred.
• 2-4 years of accounts payable experience in construction, fabrication, or manufacturing environments REQUIRED.
• Working knowledge of accounts payable processes, internal controls, and construction purchasing practices, including job-cost related invoicing.
• Experience using ERP or accounting systems (Paycom preferred) and proficiency in Microsoft Excel and standard office software.
• Demonstrated ability to manage high-volume transactions, meet deadlines, maintain confidentiality, and support audits or financial reviews.
• Strong attention to detail with effective written and verbal communication skills.

Working Conditions

• Office-based position in a fast-paced construction and fabrication environment.
• Standard work schedule of 40 hours per week; overtime may be required during month-end close or peak workload periods.
• Prolonged periods of sitting and computer use.
• Frequent interaction with internal departments and external vendors.

Physical and ADA Requirements

• Ability to sit, stand, walk, and communicate effectively with or without reasonable accommodation.
• Ability to operate standard office equipment, including computers, phones, and office machines.
• Ability to maintain focus and accuracy while performing detailed financial and numerical work.
• Ability to analyze information, exercise judgment, and meet deadlines in a fast-paced environment.
• Ability to understand and apply written and verbal instructions, accounting procedures, and billing requirements.
• Ability to manage multiple priorities, resolve discrepancies, and communicate professionally with internal teams and external customers.

FABco, LLC will provide reasonable accommodations to qualified individuals with disabilities, provided such accommodations allow the employee to perform the essential functions of the position without undue hardship.

Equal Employment Opportunity Statement

FABco, LLC is an Equal Opportunity Employer. FABco does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.