About this role
Envocore, LLC is an established national leader engaged in the engineering, designing and installation of energy-efficient systems. Our company designs and installs projects for a wide range of Government, Commercial, Industrial, Educational, Medical, Institutional and Retail facilities across the United States.
We are seeking a detail-oriented and proactive Project Documentation Assistant to support our engineering, development, and operations teams by managing submittal and closeout documentation for construction projects. This role is critical to ensure timely and accurate documentation throughout the project lifecycle and requires strong organizational skills, technical proficiency, and the ability to work independently in a fast-paced environment.
Primary Responsibilities
- Prepare, compile, and submit construction documentation packages including submittals, RFIs, and closeout materials.
- Maintain organized records of project documentation in accordance with company and client standards.
- Act as a liaison between project teams, internal departments, external partners, and clients to ensure documentation requirements are met.
- Review and edit documents for accuracy, completeness, and compliance.
- Track documentation status and follow up on outstanding items.
- Assist with administrative tasks related to project execution and reporting.
- Support other operational and administrative duties as assigned.
Qualifications
- To perform this job successfully, candidates must demonstrate the ability to manage multiple priorities and meet deadlines with minimal supervision.
- Minimum 2 years of experience in construction documentation or administrative support in a project-based environment.
- Proficiency in construction documentation software (e.g., Procore, Bluebeam, or similar).
- Strong PDF editing and management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Accurate typing skills (minimum 65 WPM).
- Ability to understand and follow written and verbal instructions.
- Professional communication skills and ability to interface with all levels of management and external stakeholders.
Work Days: Monday-Friday 8:30am-5pm EST
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Other facts
About ENVOCORE, LLC
We make sustainable happen.
At Envocore, we don’t just talk about a greener future—we engineer it, build it, and deliver it.
From the U.S. to Canada (and beyond), our family of companies partners with energy service companies (ESCOs) and organizations worldwide to tackle big challenges with smarter, cleaner, more efficient solutions. Think: lighting and controls, advanced water efficiency, utility smart metering, solar, and more.
We’ve logged millions of hours and thousands of projects, so when we say we’ve seen it all, we mean it. Many of our customers have been with us for decades because they know we can design it, build it, and get it done right the first time.
The Envocore edge?
• Brainpower + muscle: 13 degreed engineers, 38 certified designers, 50 licensed field pros, and 240 safety-certified team members who live and breathe this work.
• Proven results: 3,800+ projects completed, $2.5B+ saved for our customers, and a 98.7% on-time completion rate.
• Total transparency: We keep you in the loop from day one: clear data, clear timelines, no surprises.
Whether it’s cutting waste, boosting efficiency, or hitting your sustainability targets, we’ve got the people, the expertise, and the track record to make it happen—on time, on budget, and with zero fluff.
What you'll do
- The Project Documentation Assistant will prepare, compile, and submit construction documentation packages while maintaining organized records. This role involves acting as a liaison between project teams and ensuring documentation requirements are met.
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