Project Specialist, Strategic Initiatives

Get started on an exciting career at Element!

Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

About the Role

We’re looking for a to join our team as Project Specialist, Strategic Initiatives. In this role, you will support the execution of complex, cross-functional projects for fleet management programs with a major last-mile delivery client. This role enables operational excellence through structured project coordination, clear communication, strong governance, documentation management, and continuous improvement. The Specialist ensures projects are delivered on time, within scope, and aligned with strategic business objectives in a fast-paced environment.

What You'll Do

• Plan and manage multiple project team activities, ensuring alignment with program goals and business priorities.
• Build baseline project scope, timelines, and deliverables for operational initiatives.
• Maintain comprehensive project documentation including plans, RAID logs, trackers, and status updates.
• Coordinate deliverables and dependencies across internal teams and external partners to ensure consistent execution.
• Lead team project meetings, ensuring clear agendas, documented outcomes, action item alignment, and follow-through across stakeholders.
• Track project performance using defined KPIs and escalating risks or delays proactively.
• Support program governance routines, including weekly reporting, leadership reviews, and compliance with project management standards.
• Develop and refine SOPs, process maps, workflows, and operational documentation to support program scalability.
• Maintain and administer the department’s SharePoint site, including site structure, content organization, and documentation standards.

Basic Qualifications

• Bachelor’s degree in Business, IT, Project Management, Operations or related field required.
• 4+ years of experience in project coordination, operations support, or cross-functional execution.
• Experience in a matrixed, fast-paced environment supporting multiple workstreams.
• Practical experience with reporting, data validation, and KPI tracking.
• Strong written and verbal communication skills supporting leadership-level output.
• Strong PC proficiency including Microsoft Word, Excel, PowerPoint, Outlook, and project management software.

Preferred Qualifications

• Experience in fleet industry or customer service.
• Knowledge of agile principles, continuous improvement methods, and structured problem-solving frameworks.
• Proficiency with project management tools such as RAID logs, trackers, and workflow systems.
• Strong expertise with SharePoint or similar documentation and communication management platforms.

Location

Current Location: Owings Mills, MD

The hiring base salary range for this position is $75,500 to $103,840 annually. Actual compensation within this range will be dependent upon the individual’s knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.

What’s in it for You
•  A culture of innovation, empowerment, decision-making, and accountability
•  Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
•  Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)
 

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to [email protected] or call (800) 665-9744. Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rēsumē and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer – they assist recruiters and hiring managers. Final hiring decisions are made by people.

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