Business Office Manager

Position Summary: 

The Business Office Manager is responsible for ensuring the integrity, accuracy, confidentiality, and maintenance of student financial records in compliance with all applicable state, accrediting, and federal regulations. They should be able to respond to all inquiries expected during an audit or accreditation visit.  The BOM is also responsible for all on-site payroll and human resources functions. 

Essential Duties and Responsibilities: 

• Is responsible for all human resources and payroll functions. 

• Maintains accounts payable to ensure that vendors are paid in a timely fashion.   

• Assists with annual reports to regulatory agencies. Maintain and secure institutional procedural manuals and other documentation required by state, accrediting, and federal agencies   

• Provides computerized reports to the school director and to corporate management on a regular basis regarding accounts receivable/accounts payable, cash flow, and collections. 

• Inform students monthly of their account balances by oral and written means, and collect and record all payments.   

• Handles payment vouchers from agencies that cover student payments, as well as attends and participates in A/R meetings concerning the development of the weekly goals progress. 

• Reconciles daily payments collected from students vs. Campus Bank Report and actual cash, checks, and credit card payments on hand, and makes the deposit daily. 

•  Reviews the Earned Revenue Detail Report versus the Master Student Listing Report on Active students to reconcile monthly earned revenue.   

• Coordinates with admissions, education, career services, and the registrar to maintain consistent processes and standards regardingthe development and maintenance of student financial records. 

• Communicates effectively (by both written and oral methods) institutional and corporate goals/objectives to all staff, faculty, and students. 

• Completes all other tasks assigned by the school director. 

Skills/Competencies/Qualifications: 

• At least three years of significant office administration work experience, maintaining business or accounting records 

• An AOS or BS degree in the administrative or accounting area may substitute for work experience 

• Strong computer skills in the area of data management and word processing 

• Excellent grammar  

• Strong time management skills 

• Ability to work in a fast-paced and stressful environment, handling many responsibilities at once 

Classification:  Exempt 

Work Hours: Evening hours until 8 pm will be required two evenings a week to ensure that evening students receive the same high level of service as day students. 

Travel:  None 

Working Environment:  Interior/Office