DC
Administrative Assistant - OT/PT Adult Inpatient Services
full-time•Durham
About this role
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.
About Duke University Hospital
Pursue your passion for caring with Duke University Hospital in Durham, North Carolina, which is consistently ranked among the best in the United States. The largest of Duke Health's four hospitals with 1062 patient beds, it features comprehensive diagnostic and therapeutic facilities, including a regional emergency/trauma center, an endo-surgery center, and more.
Work arrangement - onsite 7:00 - 3:30
DUH North 6th Floor 6218
General Description of the Job Class
In support of a department or group of professionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced.
Duties and Responsibilities of this Level
In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following:
- Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designated intervals and as requested.
- Coordinate special projects.
- Research budget variance and follow up to resolve issues.
- Develop advanced presentation materials.
- Prioritize and resolve inquiries (phone, e-mail, in person).
- Schedule and maintain a calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.
- Act as a liaison between the department and external groups.
- Explain policy/procedures to other parties based on knowledge of the company and department guidelines.
- Collect, compile and analyze moderately complex data and information.
Perform other duties related to the work described herein.
Required Qualifications at this Level
Education
High school education or equivalent.
Experience
Two years of administrative support experience in increasing variety and complexity
Degrees, Licensure, and/or Certification
N/A
Knowledge, Skills, and Abilities
Creatively uses PC, word processing and other office tools.
Thorough knowledge of department policies, procedures, and goals.
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
What you'll do
- The Administrative Assistant will prepare complex documentation, coordinate special projects, and act as a liaison between the department and external groups. They will also prioritize inquiries and manage appointments and travel itineraries.
About Duke Careers
Duke Health Technology Solutions is a robust, specialized division of Duke University Health System dedicated to the development and management of enterprise IT systems. A 2018 Davies Award Recipient, Duke Health is nationally recognized for IT and information management as the first healthcare system to be awarded top honors by the Healthcare Information and Management Systems Society (HIMSS) for inpatient, ambulatory and analytics health information technology capabilities. As a ‘Most Wired’ health system, our employees are among the top-skilled IT experts in the Triangle and work with leading scholars and researchers across Duke University to develop innovative technologies that support our mission of delivering tomorrow's healthcare today.
Ready to join Duke Careers?
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Frequently Asked Questions
What does a Administrative Assistant - OT/PT Adult Inpatient Services do at Duke Careers?
As a Administrative Assistant - OT/PT Adult Inpatient Services at Duke Careers, you will: the Administrative Assistant will prepare complex documentation, coordinate special projects, and act as a liaison between the department and external groups. They will also prioritize inquiries and manage appointments and travel itineraries..
Is the Administrative Assistant - OT/PT Adult Inpatient Services position at Duke Careers remote?
The Administrative Assistant - OT/PT Adult Inpatient Services position at Duke Careers is based in Durham, North Carolina, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant - OT/PT Adult Inpatient Services position at Duke Careers?
You can apply for the Administrative Assistant - OT/PT Adult Inpatient Services position at Duke Careersdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.