Summary
About this role
NextGen is looking for an Executive Assistant with professional experience and maturity, preferably over 35 years old, interested in this role as a part-time or flexible job. This position is ideal for someone organized, adaptable, and digitally skilled who enjoys working in a dynamic environment without full-time commitment.
Responsibilities:
• Executive & Operational Support:
• Schedule and manage appointments using Calendly.
• Coordinate travel and itineraries.
• Organize and prioritize emails, ensuring clear and timely responses.
• Maintain organized communication with clients and contacts via email and LinkedIn.
• CRM & Data Management:
• Assist in configuring and using HubSpot.
• Keep databases clean and updated.
• Collaborate on email marketing campaigns and A/B testing.
• Identify and follow up on unconverted leads.
• Marketing & Communication:
• Create and post simple content on LinkedIn.
• Design basic communication materials (presentations, graphics).
• Support the promotion of company initiatives and events.
• Coordination & Projects:
• Organize internal meetings and coordinate project milestones.
• Collaborate in implementing external platforms (e.g., Kaltura for conferences).
• Support event planning and increase attendee engagement.
• Research & Analysis:
• Conduct occasional research on competitors or trends.
• Analyze basic campaign metrics and suggest improvements.
• Ad Hoc Tasks & Adaptability:
• Quickly learn new tools as needed.
• Coordinate with suppliers and provide cross-team support.
\n- Calendly appointment scheduling - mid-level
- HubSpot CRM configuration and management - mid-level
- Email and LinkedIn client communication management - mid-level
- Basic LinkedIn content creation and posting - junior
- Organizing internal meetings and project milestones - mid-level
- Database maintenance and lead follow-up - mid-level
- Email marketing campaign collaboration and A/B testing - mid-level
- Basic graphic design and presentation creation - junior
- Using Kaltura platform for conferences - junior
- Event planning and attendee engagement strategies - junior
- Competitor research and campaign metric analysis - junior
- Email marketing campaign collaboration and A/B testing
- Basic graphic design and presentation creation
- Using Kaltura platform for conferences
- Event planning and attendee engagement strategies
- Competitor research and campaign metric analysis
Other facts
About Distro
About Distro
Distro is the AI co-pilot for counter staff and inside sales at industrial wholesale distributors.
About Distro
Distro is the AI Revenue Platform for sales reps in the industrial distribution industry. Our platform helps reps quote faster, close more business, and improve margins, all while delivering a superior customer experience. We’re a well-funded, venture-backed and Y Combinator-backed (S24) startup with strong traction and growing customer demand. Our goal is to modernize a massive industry that has historically been underserved by software.
What you'll do
- The Executive Assistant will provide executive and operational support, manage appointments, coordinate travel, and maintain organized communication. Additionally, they will assist with CRM management, marketing communications, project coordination, and conduct research and analysis.
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