Legal & Administration Virtual Assistant - 054
full-time•Manila•PHP 60k - PHP 72k
About this role
Position: Legal & Administration Virtual Assistant
Working Conditions and Hours: Mondays to Fridays, 10:00am – 6:00pm New Zealand Time; Full-time Remote
Salary Range: PHP 60,000 - PHP 72,000/month
Holidays: New Zealand Holidays
OVERVIEW
The Legal & Administration Virtual Assistant will provide structured legal, compliance, and administrative support to the Legal functionthe company, working offshore while supporting a complex, multi-entity business operating across Australia and New Zealand.
This role is designed to relieve senior legal capacity by ensuring documents, contracts, filings, registers, and workflows are well managed, accurate, and audit-ready. It is a hands-on execution role, not a legal advisory position.
RESPONSIBILITIES
Legal & Contract Administration
- Assist with preparation, formatting, and management of legal documents and contracts
- Maintain contract registers, deed registers, and key legal trackers
- Support execution workflows (drafts, versions, signatures, filing)
- Track key dates including expiries, renewals, and notice periods
- Assist with basic contract reviews for completeness and structure (non-advisory)
Property & Corporate Legal Support
- Support property-related legal documentation (leases, variations, notices, correspondence)
- Assist with company secretarial and corporate administration tasks
- Coordinate document flow between internal teams, external lawyers, and advisors
- Ensure legal and property documents are correctly named, dated, and filed
Administration & Coordination
- Provide day-to-day administrative support to the Legal function
- Draft professional correspondence and internal communications
- Track action items arising from legal discussions and meetings
- Maintain organized digital filing systems across:
- SharePoint / OneDrive / Google Drive
- Property and legal folders by entity and project
Systems & Process Discipline
- Maintain clear version control and document discipline
- Support process improvements to reduce legal and administrative friction
- Assist with compliance checklists and information collation (non-judgemental role)
Confidentiality & Professional Standards
- Handle commercially sensitive and legally privileged information with strict confidentiality
- Maintain professional standards consistent with an in-house legal support role
QUALIFICATIONS
Required Experience & Capabilities
- 3–5 years’ experience as a Legal Assistant, Legal Secretary, or Legal/Administrative VA
- Experience supporting lawyers, legal teams, or corporate advisory functions
- Exposure to commercial contracts, property documentation, or compliance work
- Experience working with Australia and/or New Zealand businesses preferred
- Proven ability to operate remotely with minimal supervision
- Strong written and spoken English
Systems & Tools
- Microsoft Word, Excel, Outlook
- PDF editing and document comparison tools
- SharePoint / OneDrive / Google Drive
- Comfortable working within structured document and filing systems
Key Attributes for Success
- Highly detail-oriented and process-driven
- Reliable, discrete, and well-organised
- Strong document discipline and follow-through
- Comfortable supporting multiple entities and matters concurrently
- Understands the importance of confidentiality and legal accuracy
Performance Measures
- Legal and contract documentation is accurate, complete, and well organised
- Registers, trackers, and filings are current and reliable
- Legal workflows run smoothly with minimal follow-up required from senior staff
- Offshore support feels seamless and equivalent to onshore legal administration
- Confidential and sensitive matters are handled with care and professionalism
What you'll do
- The Legal & Administration Virtual Assistant will provide structured legal, compliance, and administrative support to the Legal function of the company. This includes managing legal documents, contracts, and workflows to ensure accuracy and compliance.
About D2B
NZAB works with agri businesses to help them understand and articulate their strategy, financial performance and risk factors to their bank in a way that enhances the outcomes. These outcomes include access to capital, terms, conditions and price.
Banking is evolving, and the businesses they support have become more complex. Our typical client is one that understands these complexities and recognises the value of specialist advice to ensure that they can drive their business forward. NZAB gives them the confidence to do so, knowing that they have had independent oversight into their businesses by a team of banking experts.
We build enduring relationships with our clients, and become part of their advisory team, ensuring that the business continues to get the specialist advice it requires. Banks have confidence in our approach, and regularly advocate for our involvement.
We’re brokering better banking outcomes for both our clients and their bank.
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Frequently Asked Questions
What does D2B pay for a Legal & Administration Virtual Assistant - 054?
D2B offers a competitive compensation package for the Legal & Administration Virtual Assistant - 054 role. The salary range is PHP 60k - 72k per year. Apply through Clera to learn more about the full compensation details.
What does a Legal & Administration Virtual Assistant - 054 do at D2B?
As a Legal & Administration Virtual Assistant - 054 at D2B, you will: the Legal & Administration Virtual Assistant will provide structured legal, compliance, and administrative support to the Legal function of the company. This includes managing legal documents, contracts, and workflows to ensure accuracy and compliance..
Is the Legal & Administration Virtual Assistant - 054 position at D2B remote?
The Legal & Administration Virtual Assistant - 054 position at D2B is based in Manila, Metro Manila, Philippines. Contact the company through Clera for specific work arrangement details.
How do I apply for the Legal & Administration Virtual Assistant - 054 position at D2B?
You can apply for the Legal & Administration Virtual Assistant - 054 position at D2Bdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.