Executive Assistant to the Co-Founders - 055
full-time•Manila•PHP 70k - PHP 110k
About this role
Position: Executive Assistant to the Co-Founders
Working Hours and Conditions: Mondays to Fridays; 10:00am – 6:00pm New Zealand Time (with flexibility as required); Full-time Remote
Salary Range: PHP 70,000 - PHP 110,000/month
Holidays: New Zealand Holidays
OVERVIEW
The Executive Assistant will provide high-level executive, operational, and property-related support to the Co-Founders of the company from an offshore location.
This role is a EA position, equivalent in responsibility and trust to an on-site Executive Assistant, but designed for remote execution with strong digital discipline. The role supports a complex, multi-entity group operating across Australia and New Zealand, with a strong focus on property, finance, and investment activities.
RESPONSIBILITIES
Executive & Operational Support
- Act as a trusted Executive Assistant and gatekeeper for the Co-Founders’ time and priorities
- Proactively manage complex calendars across time zones
- Coordinate meetings with banks, lawyers, accountants, consultants, and senior executives
- Prepare agendas, meeting briefs, summaries, and action trackers
- Draft and manage executive correspondence and internal communications
Property Systems & Document Management
- Provide administrative and coordination support using Re-Leased (Released) property management software
- Assist with maintaining accurate tenant, lease, and property records in Re-Leased
- Upload, organise, and manage lease documents, notices, and property correspondence
- Maintain structured and audit-ready property filing systems across:
- Re-Leased
- SharePoint / OneDrive / Google Drive
- Support preparation of property reports and data collation
- Assist with arrears follow-up tracking and documentation (administrative support only)
Strategic & Remote Execution Support
- Prepare first drafts of board papers, internal reports, and presentations
- Track follow-ups, approvals, and deadlines across multiple entities and projects
- Support property, banking, and investment documentation workflows
- Maintain high standards of document control, versioning, and filing discipline
AI-Enabled Productivity
- Use AI tools (e.g. ChatGPT) to assist with:
- Drafting communications and documents
- Summarising reports, leases, and meeting notes
- Supporting research, planning, and execution tasks
- Contribute to continuous improvement in efficiency through digital tools and automation
Confidentiality & Stakeholder Management
- Handle commercially sensitive, legal, and strategic information with absolute confidentiality
- Maintain professional standards consistent with senior executive support
- Communicate effectively with internal and external stakeholders
QUALIFICATIONS
Required Experience & Capabilities
- Minimum 5 years’ experience as an Executive Assistant supporting founders, CEOs, or senior executives
- Proven experience working with Australia and/or New Zealand businesses
- Exposure to property, finance, investment, or professional services environments
- Prior experience with Re-Leased (Released) or similar property management systems preferred
- Demonstrated ability to operate remotely with minimal supervision
- Excellent written and spoken English
Systems & Tools
- Re-Leased (Released) – property management and document filing
- Microsoft Outlook, Teams, Word, Excel, PowerPoint
- SharePoint / OneDrive / Google Drive
- PDF editing and document management tools
- Comfortable using AI tools (e.g. ChatGPT) as part of daily work
Key Attributes for Success
- Highly organised with strong attention to detail
- Proactive, reliable, and outcome-focused
- Strong digital discipline and filing accuracy
- Calm under pressure and responsive across time zones
- Trusted with confidential executive and property matters
Performance Measures
- Co-Founders’ time is effectively protected and prioritized
- Property records and documents are accurate, complete, and audit-ready
- Meetings, reports, and follow-ups are consistently well-prepared
- Offshore execution is seamless and equivalent to on-site EA support
- AI and digital tools measurably improve execution speed and quality
What you'll do
- The Executive Assistant will provide high-level executive and operational support to the Co-Founders, managing complex calendars and coordinating meetings. The role also involves document management and maintaining property records using specific software.
About D2B
NZAB works with agri businesses to help them understand and articulate their strategy, financial performance and risk factors to their bank in a way that enhances the outcomes. These outcomes include access to capital, terms, conditions and price.
Banking is evolving, and the businesses they support have become more complex. Our typical client is one that understands these complexities and recognises the value of specialist advice to ensure that they can drive their business forward. NZAB gives them the confidence to do so, knowing that they have had independent oversight into their businesses by a team of banking experts.
We build enduring relationships with our clients, and become part of their advisory team, ensuring that the business continues to get the specialist advice it requires. Banks have confidence in our approach, and regularly advocate for our involvement.
We’re brokering better banking outcomes for both our clients and their bank.
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Frequently Asked Questions
What does D2B pay for a Executive Assistant to the Co-Founders - 055?
D2B offers a competitive compensation package for the Executive Assistant to the Co-Founders - 055 role. The salary range is PHP 70k - 110k per year. Apply through Clera to learn more about the full compensation details.
What does a Executive Assistant to the Co-Founders - 055 do at D2B?
As a Executive Assistant to the Co-Founders - 055 at D2B, you will: the Executive Assistant will provide high-level executive and operational support to the Co-Founders, managing complex calendars and coordinating meetings. The role also involves document management and maintaining property records using specific software..
Is the Executive Assistant to the Co-Founders - 055 position at D2B remote?
The Executive Assistant to the Co-Founders - 055 position at D2B is based in Manila, Metro Manila, Philippines. Contact the company through Clera for specific work arrangement details.
How do I apply for the Executive Assistant to the Co-Founders - 055 position at D2B?
You can apply for the Executive Assistant to the Co-Founders - 055 position at D2Bdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.