SUMMARY

Responsible for acquiring materials and documents to fulfill requests for purchases, including preparing requests for quote and handling inquiries about orders. Will serve as back up to Purchasing Manager.

PRIMARY RESPONSIBILITIES

• Perform buying duties when necessary.
• Prepare and create both internal/external purchase orders, nesting responsibilities, and send copies to suppliers and to departments originating requests.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Prepare, maintain, and review purchasing files, reports and price lists
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers
• Review requisition orders to verify accuracy, terminology, and specifications.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Track the status of requisitions, contracts, and orders
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Train and supervise subordinates and other staff.
• Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

Required Skills and Qualifications 

• Two-Year Associates degree in Supply Chain Management, Purchasing Management, Engineering or related field and/or equivalent experience.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of principles and methods for moving goods by air, rail, sea, or road, including the relative costs and benefits.
• Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
• Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.

Preferred Skills and Qualifications

This section should include all preferred but not required skills/qualifications.

• 1-3 years’ experience in Manufacturing Supply Chain, Purchasing, or related field and/or equivalent experience. 

Working Conditions

If the job requires a person to work in special working conditions, this should be stated here. Special working conditions cover a range of circumstances from regular evening and weekend work, shift work, working outdoors, working with challenging clients, and so forth.

• The job in an office environment and hours of work (8-10 hrs. per day) may vary based on needs of the company 
• Time may also be spent on shop floor 
• Physical labor such as lifting and moving heavy boxes of supplies may be required on a regular basis 

Physical Requirements

If the job is physically demanding, this should be stated here. A physically demanding job is one where the incumbent is required to stand for extended periods of time, lift heavy objects on a regular basis, do repetitive tasks with few breaks, etc.

• Occasional lifting, carrying, pushing, and/or pulling; significant stooping, kneeling, crouching,
• The ability to exert maximum muscle force to lift, push, pull, or carry objects. 
• The ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing. 
• The ability to bend, stretch, twist, or reach with your body, arms, and/or legs. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Custom Truck One Source is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.