Royalties Administration Manager

Job Summary

The Royalties Administration Manager supports all areas of royalty administration in a fast-paced, high-volume environment. This role is responsible for coordinating the collection, organization, and internal distribution of royalty statements and contract-related data; managing Letters of Direction (LODs) and portal access; and supporting the onboarding of new catalog acquisitions. The ideal candidate is highly organized, proactive, and comfortable navigating complex workflows while collaborating cross-functionally to ensure accurate and timely royalty operations.

Responsibilities

• Manage the collection, organization, and internal dissemination of royalty statements, contracts, and related documentation across the Royalties team and partner departments
• Download, track, and organize all incoming royalty source statements from a vast number of distributors, labels, publishing companies, and more
• Oversee correspondence and documentation related to Letters of Direction (LODs), particularly for new acquisitions and catalog changes
• Partner with the M&A team to support the onboarding of new acquisitions, ensuring complete metadata collection, detailed source lists, and smooth integration into existing royalty workflows
• Partner with the AR team to ensure statement receipts and payment reconciliation
• Serve as a primary point of contact for high-volume internal and external royalty inquiries, providing accurate and timely responses
• Facilitate clear cross-team communication to maintain workflow continuity and prevent bottlenecks
• Proactively identify, troubleshoot, and resolve workflow inefficiencies or data issues before they escalate
• Consistently meet strict reporting and processing deadlines while maintaining professionalism under pressure
• Maintain and manage portal access credentials and permissions across royalty platforms
• Contribute to process documentation and operational improvements within the royalty administration function
• Other duties as assigned

Qualifications 

• 4+ years of professional experience in music royalties administration or related royalties operations
• Bachelor’s degree in Accounting, Business, or a related field preferred, or equivalent professional experience
• Deep understanding of end-to-end music royalty structures, statements, and data flows
• Excellent written and verbal communication skills, with the ability to clearly convey complex information to both technical and non-technical stakeholders
• Strong mathematical and analytical skills, with a proactive, solution-oriented approach to problem solving
• Exceptional time management, organizational, and prioritization skills while maintaining strong attention to detail in deadline-driven environments
• Familiarity with Python and running scripts via command line is a plus and may be used to support operational efficiency
• Working knowledge of general programming concepts and data workflows
• Proficiency in Google Workspace and Microsoft Office Suite
• High level of professionalism and discretion

Pay Scale

• $60,000 - $68,000 CAD per year
• The final compensation within this range will be determined based on the candidate’s experience, skills, and overall fit for the role.