Position Summary

The Purchasing & Receiving Clerk supports hotel operations by accurately purchasing, receiving, inspecting, storing, and distributing goods in accordance with Coury Hospitality standards. This role ensures strong financial controls, inventory integrity, and seamless support of an elevated guest experience.

Key Responsibilities

Purchasing

- Process approved purchase requisitions in compliance with property SOPs
- Order goods from approved vendors while ensuring quality, value, and timely delivery
- Maintain accurate vendor records, pricing agreements, and purchase documentation
- Communicate effectively with department leaders regarding order status and availability

- Resolve purchasing discrepancies, shortages, or pricing issues

-Ensure all purchases are properly approved and entered into the system

Receiving & Quality Control

- Receive, inspect, and verify all deliveries against purchase orders and invoices
- Ensure products meet quality standards consistent with a lifestyle luxury environment
- Identify, document, and resolve discrepancies, damages, or unauthorized deliveries
- Prepare and maintain accurate receiving reports to support audit compliance

-Enter received item into inventory systems accurately and timely

Inventory & Storage

- Maintain organized, clean, and secure receiving and storage areas
- Ensure proper labeling, storage, and FIFO inventory rotation
- Monitor par levels and assist departments with inventory forecasting
- Participate in month-end inventories and periodic spot counts

Financial Controls & Compliance

- Match purchase orders, receiving reports, and invoices prior to payment processing
- Adhere strictly to Marriott internal controls and brand audit requirements
- Support internal and external audits as required
- Maintain safety, sanitation, and security standards in all work areas

Qualifications

- 1–2 years of purchasing or receiving experience in hospitality preferred
- Knowledge of inventory control, purchasing procedures, and basic accounting principles
- Familiarity with BirchStreet, or similar systems preferred
- Proficiency in Microsoft Office, particularly Excel
- Strong attention to detail, organization, and follow-through

Core Competencies

- Accuracy and accountability
- Cost awareness and financial discipline
- Professional and clear communication
- Service-oriented mindset
- Ability to work collaboratively across departments
- Commitment to Marriott standards and the hotel’s unique brand identity

Work Environment & Physical Requirements

- Standing, walking, bending, and lifting for extended periods
- Working in receiving docks, storage rooms, and refrigerated areas
- Flexible schedule including early mornings, weekends, and holidays

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.