Location: Australia (Hybrid)

In this position, you’ll be based in the office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex. 

We give you a world of potential 

Computershare (ASX: CPU) is the world's largest stock transfer agent and has pioneered much of the securities industry's innovation which has helped our clients build and maintain strong relationships with their investors, employees and customers. For more than 35 years, we have grown rapidly in markets around the world to meet the evolving needs of our 16,000 clients.

A shareholder meeting is a highly visible milestone in a company’s annual corporate governance cycle, and our clients need it to run precisely as planned.

Each year, Computershare helps around 7,000 clients worldwide conduct successful shareholder meetings of all kinds – annual and special meetings alike. Increasingly, we help clients transition from traditional, in-person meetings to virtual meetings, or a hybrid of the two, so more of their shareholders can participate. 

A role you will love

The Annual General Meeting is the flagship event in an Issuer’s financial calendar, and the smooth running of the meeting activities is of paramount importance and of high reputational value.

Reporting to the Service Delivery Operations Manager – the Meeting Services team, the Project Coordinator must follow all relevant company policies and procedures, whilst dealing with the relevant stakeholders to ensure the client’s requirements and expectations are met.

The Meetings Services EquatePlus team provides specialist support and project management to clients in the set-up and running of their employee shareholder meetings.  It provides solutions to meet varying client needs whilst adhering to ASX Listing Rules, Corporations Act, client Constitutions and other legal requirements. This activity is high profile and critical to our client’s corporate calendar and strategic direction. 

Some of your key responsibilities will include: 

• Ensure the successful delivery of the end-to-end meeting events and to confirm that all client and regulatory requirements are met within the EquatePlus System

• Liaise and collaborate with internal and external stakeholders to plan and agree upon meeting logistics including digital communications, reporting requirements along with all tasks associated with the proxy tabulation, proxy voting within the EquatePlus System

• Act as a subject matter expert for all matters on Meetings including AGMs, GM, Schemes, CDIs and any variables within the EquatePlus System

• Work with multiple internal systems to ensure they have the correct information required for the successful delivery of the end-to-end Meeting event

• Support the implementation of other internal projects that may include system enhancements, process improvement initiatives and regulatory changes

• Ensure all tasks related to the meeting are properly documented and delivered to provide attendance support of all meetings when necessary

• Able to multi-task during the peak season dealing with multiple clients to maintain the service levels expected from clients and Computershare 

• Perform other duties or tasks as assigned by management

What will you bring to the role? 

As you’ve probably gathered by now, we are looking for somebody with a real passion for customer service that would enjoy building relationships with the client as well as the team.

Other key skills required for the role include:

• Excellent written and verbal communication skills 
• A high level of attention to detail
• Ability to manage changing priorities and strong time management skills
• Ability to work both independently and within a team
• High level of initiative, flexibility and has problem solving skills
• Strong PC skills with a high level of familiarity with MS Office products
• Possess and display a positive, enthusiastic attitude & strong work ethic
• Ability to work well under pressure, maintaining professionalism and focus on quality
• Willingness and ability to learn quickly
• Knowledge of shareholder meetings, proxy voting and the financial services will be highly regarded within and not limited to the EquatePlus system

Rewards designed for you   

• Flexible work to help you find the best balance between work and lifestyle. 

• Health and wellbeing rewards that can be tailored to support you and your family. 

• Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.   

• Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future. 

• And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.

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