Payroll & Tax Specialist -Remote

Payroll & Tax Specialist - Remote

Employment Type: Full Time

EEOC Classification: Exempt

Reports to: Payroll Manager

SUMMARY

Under the direction of the Payroll Manager, the Payroll Associate acts as liaison between location managers and the payroll processing department.  Performs payroll related tasks and provides support for multi-state payroll, consisting of 3500+ employees.  Ensures timely payroll processing and adherence to company policies and procedures.     The specialist maintains records in ADP’s Workforce Now payroll system, verifies payroll entries, performs calculations, and collects data for electronic storage.  Requires an understanding of tax calculations, pro-rata salaries, garnishments, and commissions.  Performs various reconciliations.  Responsible for analyzing data, creating and maintaining spreadsheets, and provides audit support.  Requires a minimum of 3-5 years of payroll processing experience, 2-4 years payroll tax experience, in-depth understanding of payroll procedures and practices, payroll laws, and payroll tax, and prior history of working with ADP’s Workforce Now platform. Excellent oral and written skills required.

• Ensure adherence to payroll policies and procedures 
• Enforce timelines for timecard and payroll processing activities
• Calculate pro-rata salaries, garnishments, catch ups, PTO payouts and adjustments 
• Communicate, collect and resolve payroll matters between location managers and payroll processing team

• Research, analyze and resolve complex payroll-related issues and discrepancies

• Capture, record and analyze weekly payroll variances
• Connect with location managers to obtain missing documents 
• Obtain required approvals for supplemental payments, incentives, and bonuses
• Verifies payroll entries and supporting documentation
• PTO policy assignment and balance maintenance
• Respond to inquiries from location managers and staff, processors and support center staff
• Collect documents for electronic storage and manual filing
• Maintain various spreadsheets
• Review unused deductions and monitor goals
• Resolve issues with ADP support team
• Adhoc reporting and projects
• Audit support
• Reconciliations
• Complete VOEs and agency request forms
• Resolve tax issues and other agency inquiries
• Attend periodic HR and Payroll meetings
• Assist Payroll Manager with special projects

Skills

To perform this job successfully, an individual should have knowledge of the ADP’s WorkforceNow, MS Excel Spreadsheet software, MS Word, MS Outlook

Competencies

• Confidentiality
• Thoroughness
• Analytical Skills
• Highly Organized
• Integrity
• Time Management
• Resourcefulness

Preferred Education & Experience 

The ideal candidate will have a demonstrated track record in payroll processing in the ADP WorkforceNow payroll system.     Required experience includes:

• Minimum 3 years ADP’s WorkforceNow payroll experience
• Minimum 3-5 years payroll processing experience
• Minimum 2-4 years payroll tax experience

• In-depth understanding of payroll procedures and practices, payroll laws, and payroll taxes

Supervisory Responsibilities

Not applicable

Travel Requirements

Not applicable

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Working Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Community Veterinary Partners. is committed to equal opportunity in employment. It is the Company’s policy that equal employment opportunity be provided without regard to age, race, color, sex, religion, national origin, sexual orientation, disability, covered veteran status, or any other status protected by law.