About this role
Job Address:
10123 Alliance Rd, Suite 235 Blue Ash, OH 45242
Senior Project Manager – CommuniCare’s Home Health & Hospice Divisions
Reports To: CEO, Home Health and Hospice Divisions
Location: Dignity Care Building, Cincinnati, OH
Position Overview
CommuniCare’s Home Health (HH) and Hospice Divisions are seeking a dynamic, high-engagement Senior Project Manager who thrives in a fast-paced environment and is capable of working closely with executive leadership. The ideal candidate will blend strong project management acumen with executive assistant-level organizational support—someone who can not only execute complex projects but also interface confidently with senior executives, including the CEO, COO, and executive directors.
The ideal individual demonstrates executive presence, tact, and interpersonal skill to communicate across departments and leadership levels, supporting multiple initiatives and ensuring that projects are completed with precision and professionalism.
Core Responsibilities
- Serve as project manager for senior leadership, overseeing initiatives spanning Home Health and Hospice operations.
- Support executive leadership (CEO, DCO, CFO, VP of Sales, etc.) through coordination, scheduling, and communication across departments.
- Draft and distribute project scopes to directors and ensure documentation is submitted in advance of project start dates.
- Maintain a proactive, “bird-dogging” approach—following up consistently to ensure milestones are met and deliverables stay on track.
- Coordinate and oversee internal meetings; prepare agendas, track action items, and ensure relevant team members (e.g., Peter, Bryan, Rebecca Boecking) are included in communications.
- Oversee executive correspondence and mail, maintaining discretion and confidentiality.
- Support leaders with follow-ups, project documentation, and cross-functional communications.
- Utilize quantifiable measures to monitor project progress, report risks, and communicate outcomes to leadership.
- Develop strong working relationships across CommuniCare facilities and support integration between HH and Hospice divisions.
- Facilitate training documentation, interdepartmental coordination, and process standardization across project teams.
- Manage multiple initiatives simultaneously with a multifaceted scheduling skill set and strong attention to detail.
Key Attributes & Leadership Competencies
- High personal engagement and confidence interacting with executives.
- Demonstrated success in navigating multi-layered organizations with professionalism and discretion.
- Proven ability to initiate and sustain effective communication within and across teams.
- Executive-level presence with the ability to handle sensitive information and situations with decorum.
- Organized, deadline-driven, and proactive; capable of balancing competing priorities.
- “Khyla clone” – someone who exemplifies grace under pressure, operational follow-through, and team support.
- Strong interpersonal instincts; able to “read the room” and adapt communication style accordingly.
Qualifications
- Bachelor’s degree in Business, Healthcare Administration, or related field preferred.
- Minimum 3–5 years of project management and/or executive support experience, preferably within healthcare, home health, or hospice operations.
- Demonstrated experience coordinating across departments and working directly with senior leadership.
- Proficiency with Microsoft Office Suite, project management platforms, and scheduling tools.
- Exceptional writing, documentation, and communication skills.
Other facts
About CommuniCare Health Services
Since 1984, CommuniCare has been committed to delivering exceptional person-centered care as a national leader in post-acute care for those that are chronically ill or have complex conditions.
Our more than 150 skilled nursing, assisted living, independent living, behavioral health and long-term care facilities deliver sophisticated and transformative care to nearly 15,000 residents and patients at any given time. CommuniCare employs more than 16,000 employees across five states (Ohio, Indiana, Maryland, Virginia, and West Virginia).
As a family owned and operated company, family and heart are woven into every aspect of our continuum of care. Our mission, to serve with pride, is evident in the quality of care residents, families and community partners have come to expect and trust. Dedicated to improving the lives of seniors, we put extraordinary service above all else. We continue to raise the bar and innovate wherever possible to deliver a higher quality of life for those far beyond our facilities. Because of this, our facilities are a better place for residents to live, patients to stay, employees to work and families to heal.
What you'll do
- The Senior Project Manager will oversee initiatives for Home Health and Hospice operations while supporting executive leadership through coordination and communication. They will ensure project milestones are met and maintain strong relationships across departments.
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