CD
Administrative Assistant
full-time•Jackson County
About this role
Admin Assistants play a pivotal role at Columbia Distributing, and play a key part in the success of the overall business. They wear many hats, and work in a fast-paced environment.
Primary Responsibilities
- Produce correspondence, reports, meeting notes, lists and other business communications in a timely, accurate and confidential manner
- Support the sales team by assisting with incentive reporting
- Assist with AP/AR invoice processing, employee expense report review and submission
- Timekeeping review and temp labor hours reporting
- Conduct data compilation, analysis and depiction
- Maintain administration files and filing system, ensuring that all documents are filed in a neat, orderly and accurate manner and archiving of out-of-date files
- Receive and distribute mail to appropriate team members
- Demonstrate behaviors consistent with those of the Company's Core Values at all times
- Complete all other tasks or projects as assigned
Key Competencies
- Ability to work independently while managing multiple tasks and meet deadlines
- Excellent oral and written communication skills
- Effective organizational and time management skills
- Ability to develop strong relationships with internal and external customers
- High attention to detail
People Management
None
Work Environment
This job operates indoors.
Physical Demands
- Lift/carry up to 20lbs, repetitively
- Bend/stoop/crouch/squat/use arms/wrists/hands/grasp
- Climb stairs
Expected Hours of Work
This is a full-time position. Typically working hours are Monday -- Friday, between 8am and 5pm.
Travel
Local travel only
Required Education and Experience
- High school diploma or GED required
- Proficiency with Microsoft Office suite
- Minimum of 18 years of age
Preferred Education and Experience
- One (1) year of administrative/receptionist experience
Compensation
- Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location.
- Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).
- Hired applicant may be eligible for [incentives/ bonuses/ annual bonuses].
Equal Opportunity Employer including Disability/Vets
What you'll do
- Administrative Assistants produce various business communications and support the sales team with reporting and invoice processing. They also maintain filing systems and assist with data compilation and analysis.
About Columbia Distributing
Columbia Distributing is one of the nation’s finest beer, cider, wine, spirits, and non-alcoholic beverage distributors since 1935. With our primary hubs are located in Kent, WA and Canby, OR, we distribute some of the best known brands in the beverage business. Today Columbia Distributing employs nearly 3,000 people and covers more than 135,000 square miles across Oregon and Washington.
We were named “2015 Beer Wholesaler of the Year” by the leading beverage business trends magazine Market Watch. Columbia Distributing has also been named the winner of Beverage Wholesaler Magazine’s "Best Workforce Development Award" for 2025.
Our success is based on the deep-rooted tradition of delivering quality products, timely service and a genuine concern for customers’ needs. This is achieved by providing ongoing, sustainable opportunities and growth for our employees, customers, suppliers, shareholders and communities. This national recognition is a powerful reflection of the effort we’re putting into developing our people, investing in leadership growth, and building a culture of continuous improvement. It’s also validation that what we’re doing internally is being noticed and celebrated across our industry.
For more information on Columbia Distributing and career opportunities, please visit www.coldist.com.
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Frequently Asked Questions
What does a Administrative Assistant do at Columbia Distributing?
As a Administrative Assistant at Columbia Distributing, you will: administrative Assistants produce various business communications and support the sales team with reporting and invoice processing. They also maintain filing systems and assist with data compilation and analysis..
Is the Administrative Assistant position at Columbia Distributing remote?
The Administrative Assistant position at Columbia Distributing is based in Jackson County, Oregon, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant position at Columbia Distributing?
You can apply for the Administrative Assistant position at Columbia Distributingdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.