Summary:  The Sr. Commercial Closing Representative prepares Loan documentation for Commercial Real Estate, Construction, Commercial and Industrial, and Middle Market loans. Coordinates commercial loan closings for all three regions, North, Central, and South Jersey with Borrower, Legal (Borrower and in house) and Title Company. Book and Fund loans to the Bank’s Core System DNA. Process funding of loans as well as any costs and fees. 

Performs post-closing functions. Files required documents, UCC-1 (state and county) as well as Mortgage and Assignment of Leases and Rents with county and state authorities. Enters new loan file documentation into the bank’s document imaging system. Process Line of Credit renewals, business loan modifications, and construction conversions. In addition, this role trains and offers guidance to junior closing representatives and contributes to the overall success of the loan department.

Job Responsibilities:

Closing Documentation Preparation

• Prepares all documents using the bank’s software systems for commercial loans generated from North, Central and South Jersey.
• Prepares and reviews files to be closed to ensure all conditions of the loan have been met.
• Works closely with legal representative of the Bank to make all required changes to loan documents.
• Researches and follows up with customers, their attorney, title company and commercial lenders on any conditions that are not met.
• Reviews file with loan officers prior to closing
• Interacts and coordinates with borrower, attorneys for both the Borrower and the Bank and to coordinate the scheduling of closings.
• Prints or electronically prepares the final document package for closing.

Post Closing 

• Inputs supporting loan file documentation into the bank’s document imaging system. 
• Prepares closing file for post-closing review
• Prepares and forwards loan information to other areas of the Bank including HMDA/CRA sheets.

System Updates

• Completes fee summary, for all commercial loans for the Accounting Department.
• Posts data received from accounting to the bank’s core processing system.
• Assists the Loan Servicing Department with boarding data to be entered into the Bank’s core system.

Job and Industry Knowledge

• Maintains a current knowledge of OCC Regulations, local and national economic, financial political and legislative trends. Determines the possible impact on commercial lending activities.
• Train junior Closing Representatives with regard to preparation of loan documentation and the use of various Bank systems.

Other Responsibilities

• Performs other job-related duties as may be assigned including special projects, data clean-up exercises, documentation reviews, etc.

Job Requirements:

• Bachelor’s Degree in Finance, Accounting, Management, or related field.
• 3-5 years of related Commercial Banking and/or Commercial Credit experience.
• 2-3 years of Loan Closing experience desired
• Working knowledge and understanding of commercial loan products.
• Demonstrated proficiency with computer software including MS Office applications
• Ability to prioritize and manage multiple assignments with good organizational and time management skills.
• Strong attention to detail with aptitude for financial reports and accuracy.
• Strong customer service and communication skills.
• Ability to work independently, effectively, and efficiently under time constraints.
• Problem solving skills. Adaptable to change.
• Working knowledge of nCINO and/or Fiserv DNA desired

Columbia Bank offers the following benefits:

• Medical, Dental, Vision and Rx which are contributory.
• Bonus programs.
• Employee Stock Option Program (ESOP).
• Life Insurance, Long Term Disability and Accidental Death and Dismemberment (LTD&AD&D).
• Paid Time Off (PTO) which includes Personal and Vacation Time.
• Paid Sick Time.
• Bank Holidays.
• Employees may participate in the 401k program.

Schedule:

This role is eligible for a hybrid schedule; 3 days in the office and 2 days work from home based on business need. 

Columbia Bank and its affiliates is an Equal Opportunity Employer, including individuals with disabilities and veterans.