Job Description

Position Summary

This non-student hourly, 9-month, part-time, approximately 50% FTE hybrid position, without benefits, provides coordination for the Veterinary Communication for Professional Excellence (VCPE) Communication Courses. Specific assistance is requested in prepping coursework, hosting trainings and communication laboratories, and course closing tasks.

The position provides administrative assistance to the two faculty members in the VCPE section. Primary duties include organization of course materials, coordination of communication coaches and simulated clients, ordering supplies, event planning for training and laboratory sessions, and setting up, monitoring, and tearing down the course classroom and small group meeting rooms. The work can be entirely in person or at least on Tuesday and Thursday mornings (7:00 am to 1:00 pm) and other training events. Approximately 20 hours/week.

Description of Work Unit

The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.

Essential Job Duties

• Coordinate the planning, scheduling, and delivery of communication courses and continuing education workshops, including coordination of instructors, coaches, simulated clients, students, and facilities.

• Manage course logistics and onsite support, including room scheduling and setup, materials preparation, hospitality arrangements, and support for communication laboratories and training events.

• Prepare and manage course content and records in the learning management system, including student enrollment, submissions, grading, evaluations, and documentation.

• Recruit, schedule, and support faculty, communication coaches, and simulated clients; clarify roles and responsibilities; prepare instructional materials; and process honoraria and travel reimbursements.

• Perform administrative and operational functions for the communication curriculum, including maintaining filing systems, inventories, facilities setup, signage, and use of electronic platforms to support administrative and financial tasks.

Conditions of Employment

• Ability to manage multiple deadlines and coordinate logistics in a fast-paced academic and training environment

• Proficiency in using learning management systems and standard office and electronic platforms

• Compliance with university policies, procedures, and required trainings

Supervision

• Reports to the Program Director or designated supervisor

• Provides coordination and functional guidance to instructors, communication coaches, simulated clients, and participants; no formal supervisory responsibility

Minimum Qualifications

• Associate degree in program/project management/coordination, event or conference planning/coordination, continuing education, business, communication, or related field, OR 2-3 years of related work experience in these areas.

• Demonstrated competence in office management, program administration, and event planning

• Excellent communication, interpersonal skills, and customer service

• Attention to detail in project management

• Exemplary organizational and time management skills

• Ability to make decision and to work independently as well as a member of a team and within a well-established framework.

• Strong writing and editing skills

• Proficiency in Outlook, Word, Excel, Power Point, Zoom, Microsoft Teams, and ability to learn other software and platforms quickly (Canvas, Wordpress. Kuali)

Preferred Qualifications

• Professional or technical experience within academic or higher education institutions

Salary Range

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator.

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.