Primary Duties & Responsibilities

• Manage legal technology and workflows
  • User management, training, process flows, site admin, data stewardship, etc. (E.g., RFP, e-Billing, CLM, and legal hold platforms and systems) 
  • Support the design, deployment, and implementation of new technology
• Process improvement initiatives
  • Bias towards AI and automation for repeatable tasks 
  • Identify opportunities to simplify, increase speed, or improve outcomes 
• Oversee budgeting, spend management, and resource planning 
  • Main point of contact for Finance team 
  • Management of e-billing platform including invoice processing and accruals 
  • Management and enforcement of billing guidelines for outside counsel 
• Manage vendor relationships and engagement 
  • Law firm engagement letters, onboarding, and matter management
  • Technology vendor management
  • Dues and subscriptions
• Support contract management and lifecycle processes
  • CLM contract intake process, processing, execution, and repository 
• Drive knowledge management
  • Oversight of team SharePoint site 
• Reporting and data analytics 
  • Dashboards, KPIs, metrics, trends reporting, etc.

Education & Experience

• BA or BS degree required
• Minimum 5-8 years of relevant experience, ideally in a corporate legal environment 
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, SharePoint)
• Knowledge of legal industry tools and technology as well as legal operations systems and processes (e-billing, matter management, CLM)
• Project management experience, technology and systems implementation experience a plus 
• Prior experience in the AI, semiconductor, and/or manufacturing industry a plus

 

Skills

• Exceptional attention to detail, particularly in written communication
• Comfort with legal tech and basic understanding of AI tools to streamline tasks
• Strong problem-solving mindset and analytical skills; thrives on overcoming obstacles
• Effective multitasking and project management in fast-paced environments
• Tech-savvy and eager to leverage automation and efficiency tools
• Professionalism and discretion when handling sensitive information
• Excellent interpersonal and communication skills in a global, multicultural team
• Highly adaptable and flexible to work extended hours when required
• Self-motivated, proactive, organized, curious, and resourceful

Working Conditions

• Ability to work full-time during core business hours in a hybrid work arrangement with 3-4 days per week in the Coherent office
• Ability to work extended hours (early morning, evening, or weekend), when necessary
• Ability to travel domestically and internationally, when necessary

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job: 
• The employee is regularly required to talk or hear.
• Ability to sit and/or stand for an extended period of time. 

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

 

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.