Generally, your role will be to assist and support the Head of Partnership Office on the full suite of responsibilities and operations of that role.  Your key responsibilities will include: 

Core Governance and Statutory Compliance:
•    Gaining an in depth knowledge of our core governance including Members’ Agreement and constitutional documents.
•    Ensuring compliance with all statutory and regulatory obligations (e.g. Companies House filings, SRA updates, legal service authority registration, execution of deeds, leases and guarantees). 
•    Ensuring all records are kept up to date in relation to appointments/retirements in the main LLP and associated overseas law practices.
•    Initiating Companies House filings with the Company Secretary team and Companies House for new/retiring Members.
•    Maintain alignment with the firm’s constitutional documents and Members’ Agreement, ensuring all processes adhere to agreed governance frameworks.
•    Ensuring compliance with the SRA Authorisation Rules regarding deemed approved individual managers, RFL requirements and MLRO approvals for designated Board Members.
•    Advising the HR Practising Certificates team on the SRA and LawScot requirements for new/retiring SRA Managers ensuring the firm’s obligations are met.

Board & Committee Support:
•    Administrative support for Board meetings and Members’ meetings providing necessary budget and accounts approvals.
•    Assisting the Head of Partnership Office and General Counsel with the preparation of agendas and Board packs ensuring papers are prepared, circulated and uploaded to the Board (and sub-committee) Teams channels and actions are progressed and follow up as appropriate with regard to partner issues.

Meeting Coordination and Planner Management:
•    Maintain an annual Partnership Office planner: coordinate important events and deadlines (e.g. partner meetings, statutory filings) to avoid conflicts and ensure effective planning. 
•    Maintaining a Board register to accurately record the dates, terms and renewal dates of the leadership team to include Board Members, Practice Group Leaders, Non-Executive Directors and Regional Managing Directors.
•    Contributing to regular/weekly meetings with the Head of Partnership Office to agree actions and update HO on appropriate issues and tasks.
•    Attending regular/weekly meetings with the Partnership Finance, Talent Acquisition and HR Operations to update on appropriate issues.

Partner Onboarding and Ongoing Support:
•    Guide new partners – both lateral hires and promotions – on their obligations under the Members’ Agreement, governance protocols, and firm structure.
•    Liasing with Talent Acquisition and HR throughout the onboarding process in relation to client references, assessment centres, business case documentation and recording and communicating as necessary.
•    Liasing with Head of Partnership Office, Practice Group Leaders and sponsor partners to finalise terms and initiate conflict, tax and mobility checks are completed as necessary.
•    Providing support to new partners (internal promotions and lateral hires) with regard to their obligations as a Member of the LLP and directing them to relevant resource material to Partnerspace.
•    Supporting the wider partnership team as needed, ensuring seamless integration of partners into firm processes, including compliance with regulatory requirements irrespective of jurisdiction.
•    Assisting with renewal of Partner letters and documentation detailing new terms, progression through the Partner Model/lockstep and liaising with HR on documentation for client/intra-group secondments.
•    Assisting with retirement arrangements and other changes ensuring effective recording of progressions, deferrals, and rebasing in relation to lockstep movements and departures.
•    Maintain a sabbatical register as an accurate record of entitlements that have been approved and taken. ensuring eligibility criteria met and relevant approvals obtained.
•    Assisting with practice governance issues in relation to subsidiary companies in the UK and other jurisdictions, filings, new member/retirements, changes of address, Board Secretary etc. 
•    Ensure partner changes are communicated in a timely manner to key stakeholders of the business including Talent Acquisition, Partnership Finance and HR Operations.

Communication, Reporting & Strategy Assistance:
•    Assist with the preparation of internal and external reports/presentations on partnership activities, updates and compliance status.
•    Assisting with strategic initiatives and research potential partnerships or collaborations in alignment with firm objectives.
•    Maintaining Register of Members, list of partners, and the administration of Partnership elections (using online election tools).
•    Managing partnership votes for Member decisions that require majority resolution including incoming partners and any associated regulatory requirements with regard to status and location.
•    Consulting with Practice Group Leaders and Senior Partnership Finance Accountant on profit share changes including remuneration packages for new/retiring partners, status conversions and flexible working arrangements.
•    Supporting the annual Equity Review process and organising the circulation of annual Equity Review notifications ensuring subsequent changes within the Partner Model are documented accordingly.
•    Organising the upload of confidential documents and Board minutes for the firm’s annual audit and SAR audit purposes.

Records, Risk & Confidentiality Management
•    Maintain accurate records of partnership agreements, governance actions, partner meetings, statutory filings, and other formal documents.
•    Manage risk & confidentiality: ensure sensitive information is managed discreetly and in line with firm policies.
•    Maintaining a comprehensive library of templates for partners based on the local entity, status and location for new/retiring partners, and consulting with the firm’s legal advisors for updating the same.