CMS is currently recruiting multiple Deeds Management Administrators across our UK offices, including London, Bristol, Sheffield, Edinburgh, and Glasgow.

This is a fully office-based role due to the nature of the responsibilities involved.

Reporting Line: You will report directly to the Deeds Manager and be responsible for carrying out all duties in accordance with operational procedures. In the absence of the Deeds Manager, you will take ownership of the service to ensure continuity and efficiency.
 
About the role
 
We are seeking detail-oriented and proactive Deeds Management Administrators to join our team across several UK offices. This role is vital to the smooth operation of our deeds management service and involves working closely with internal stakeholders, clients, and external firms.
You will be responsible for managing physical and electronic documents, maintaining deal rooms, and supporting the wider team with administrative and project-based tasks. In the absence of the Deeds Manager, you will take ownership of the service to ensure continuity and high standards.
 
In this role, you can expect to get involved in a variety of work including:

    Reviewing documents electronically and physically
    Renaming of Scans 
    Uploading documents to work10 and deal rooms
    Tracking down documents electronically and physically
    Creating deal rooms
    Reviewing and sorting existing deal rooms
    Maintaining deal rooms
    Maintaining deeds packets in relation to movements
    Dealing with other firms and clients direct
    Liaising with partners and fee earners direct
    Sorting and scheduling deeds into the relevant sections depending on the department
    Creating packs on Records management system
    Adding in additional documents to packs
    Request deeds from or send deeds to offsite storage
    Checking off and reviewing deeds from other firms
    Conversion of inventories from other firms
    Liaising with various Business service departments across the firm
    Recording time on Carpe Diem
    Running reports from Records Management system for month reports
    Undertake project work as directed by fee earner or Deeds Manager
    Examining deeds for relevant information. 
    Ad hoc tasks as required
    Use various records management systems and software packages 
    Capture and relay to the relevant teams all action points arising from customer feedback and team meetings ensuring continuous improvement to customer standards 
 
About you
 
We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:  

    Basic understanding of Real Estate practice and the legal industry
    Have fast and accurate keying skills
    Display meticulous attention to detail
    Competent to work independently or as part of a team
    Good I.T. skills
    Knowledge of internal systems
    Must be able to work on own initiative and be well organised, working in a methodical and structured way. Ensuring all aspects of the job is covered each day.
    To be outwardly professional toward all clients.  
 
                  
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What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

• Competitive basic salary (reviewed annually)

• Flexible, hybrid working policy

• Generous bonus scheme

• Up to 25 days holiday (rising to 28 days with service)

• Holiday exchange scheme

• Private medical insurance

• Enhanced parental leave

• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.