Senior Coordinator, Procurement -DRC

Overview

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic, with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication, and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skill sets and life experiences. CHAI is deeply grounded in the countries we work in, with the majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Responsibilities

Under the overall supervision of the Associate Director of Finance and Operations, the Senior Coordinator, Procurement will lead procurement, contracts management, fleet management, warehousing/commodity management, and asset management, performing the following duties and responsibilities including, but not limited to:

• Ensure full compliance of procurement activities with CHAI rules and regulations, policies and strategies.
• Support procurement planning through collaboration with Program Manager and staff in the preparation of the procurement plan.
• Lead and facilitate the development and implementation of a procurement management system respecting planning, awarding, administering, and monitoring of all contracts and matters related to procurement for the project and its respective activities.
• Maintain and update the procurement monitoring system.
• Supervise requisition/procurement processes and sourcing strategies by defining with the Program Manager and CHAI DRC Management the best way of providing goods, works and services, including procurement deadlines for each stage.
• Review requisitions for completeness and adequacy of technical specifications.
• Draft letters, memoranda, faxes, email, etc. and monitor the progress and liaison with vendors during the entire project procurement cycle.
• Investigate and provide resolutions on post-order problems and progress reports on procurement matters.
• Prepare monthly reports on procurement matters and submit them to the review of the Senior Budget Compliance associate and for the approval of the Country Director.
• Ensure logistics on receipt of goods, equipment, and services considering obtaining proper delivery report, service entry sheet (SES), or relevant certificates and that proper inventory is taken.
• Ensure availability of all procurement and contract supporting documents for audit and review purposes.
• Lead market research to determine sources of supplies by using several market research sources.
• Manage all related actions and documents for competitive bidding, provision of grants, and ensure that full and proper justification and documentation are provided for review by the appropriate review committee (Procurement Committee) and approval by the respective Procurement Authority in line with appropriate thresholds and delegation of authority.
• Prepare and issue EOI, RFQ, ITB, RFP or other tender documents as may be required, ensuring their conformity with CHAI approved templates, or seeking Legal clearance in case of required adjustments.
• Ensure that all documents are maintained, as well as reviews and results of awards and contracts in a centralized database, creating separate Procurement case files for each purchase.
• Perform other duties as may be assigned by the CD.

Qualifications

• Bachelor’s degree in accounting, Finance, business administration or a related field
• Minimum of 6 years of progressive experience in similar roles, preferably within donor-funded programs
• Experience in consulting major firms such as KPMG, Deloitte, and PwC is regarded as an advantage.

Attributes

• Excellent oral and written communication skills
• Demonstrated integrity, accountability, and attention to detail.
• Strong problem-solving and organizational skills.
• Possess strong negotiation skills and have good understanding of product market.
• Ability to work independently in a fast-paced environment with multiple priorities.
• Commitment to CHAI’s mission of saving lives and strengthening health systems.

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