About this role
Dallas is Growing. Grow With Us.
Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture,
we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community.
Job Summary
Provides multi-task administrative support and varied problem solving for an Assistant City Manager or adepartment director including communicating with a wide range of people.
Job Description
Overview
The Executive Assistant provides extensive administrative support to executives and department heads. Performs research, report writing, coordination of tasks and schedules, making various executive arrangements, and assisting other administrative projects to ensure effective division operations.
Essential Functions
1 Provides professional support and assistance for executive staff; organizes and schedules meetings, maintains calendar, prepares important documents, coordinates time and deadline logistics, answers phones, and provides exceptional administrative support.
2 Assists, supports, and participates in the hiring and personnel management processes; initiates requisitions, provides correct forms, participates in interviews, and supports personnel actions; provides training and professional development opportunities as requested.
3 Performs secretarial and clerical duties to support a manager or group of managers; answers telephone, takes messages, and schedules appointments.
4 Provides interpretation of processes, procedures, and policies; directs staff and answers questions regarding rules, regulations or policies.
5 Conducts research on assigned subjects, secures materials for use in preparation of reports, composes correspondence and speeches, writes reports, and obtains various documents upon request to assist management.
6 Participates in the creation of agenda items for specific department; notices staff of deadlines and ensures appropriate documents have been uploaded; ensures agenda briefing binders are ready for staff.
7 Participates in the budget process and reviews expenditures to ensure expenses remain within budgeted limits; serves as a travel coordinator and manages all logistics.
8 Performs any and all other work as needed or assigned.
Knowledge and Skills
1 Knowledge of correct grammar, spelling, and punctuation.
2 Knowledge of public administration.
3 Knowledge of the City's payroll, accounting, or purchasing procedures
4 Ability to use office machines including, copier, fax machine.
5 Ability to coordinate meetings, travel, and detailed schedules.
6 Ability to write, clear and accurate reports.
7 Ability to deal tactfully and courteously with the public and other city employees.
8 Ability to handle difficult and unusual situations.
9 Ability to analyze information and develop sound conclusions.
10 Communicating effectively verbally and in writing.
11 Establishing and maintaining strong working relationships.
MINIMUM QUALIFICATIONS:
EDUCATION:
Bachelor's degree in a Business/Public Administration or Social Science field.
EXPERIENCE:
Three (3) years of experience providing management/executive-level support involving research/investigation of public policy issues, project management, budget development/analysis, citizen/customer service response/ complaint resolution, or program development/implementation.
EQUIVALENCIES:
High school diploma or GED plus seven (7) years of the required experience will meet the education and experience requirements
Associate degree in any field plus five (5) years of the required experience will meet the education and experience requirements.
A Bachelor's degree (or higher) in a non-specified field plus five (5) years of the required experience will meet the education and experience requirements.
Master's degree (or higher) in a specified field plus one (1) year of the required experience will meet the education and experience requirements.
Salary Range
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
City of Dallas is an Equal Opportunity Employer.
Other facts
About City of Dallas
Municipal government of Dallas, Texas, USA.
Dallas is the ninth largest city in the United States, with over 1.3 million residents. The City of Dallas operates with over 13,000 employees and an annual budget of $3.6 Billion.
Welcome to Dallas
Committed to "Service First" Excellence
Our core values are Empathy, Ethics, Excellence, Equity
What you'll do
- The Executive Assistant provides extensive administrative support to executives and department heads, including scheduling meetings and preparing important documents. They also assist in personnel management processes and participate in budget reviews.
Ready to join City of Dallas?
Take the next step in your career journey