FLSA CLASSIFICATION: Non-Exempt

COMPENSATION PLAN:  Educational Support Personnel

PAY RANGE: Range 6

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SUPERVISOR: Principal or designee.

LAST UPDATED 07/14/2023

JOB SUMMARY: Oversees the collection and reporting of student academic records for the building. Coordinates pre-registration, registration, enrollment, grade reports, permanent files and related systems. May perform clerical duties including drafting letters, memorandums and reports. Assists in the smooth and effective operation of the counseling office. Develops and promotes good community relations among various community and school clientele.

DUTIES AND RESPONSIBILITIES: The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs. 

• Processes incoming/outgoing students, including records maintenance, evaluation, orientation and scheduling. Includes maintenance of current confidential student records and files, special enrollments, student census and class assignments. Provides information as required.
• Responds to telephone calls, routes calls, takes messages and assists staff, students, parents and community in regards to concerns and questions relating to cumulative files.
• Responds to telephone calls, routes calls, takes messages and assists staff, students, parents and community in regards to concerns and questions relating to cumulative files.
• Supervises student record procedures including grade reports, test results, cumulative folders and student schedules.
• Collects, prepares and distributes information and materials for staff.
• Assists in the student check-in process.
• Assists in the CSAP testing process.
• Performs other related duties as assigned or requested. 
   

MINIMUM QUALIFICATIONS: The minimum amounts of formal education, professional work experience, knowledge, skills, and abilities that must be met for a candidate to be considered for a position.

• High school diploma or equivalent
• Administrative assistant/clerical experience.
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite, specifically Word and Excel
• Organizational skills

MINIMUM CERTIFICATIONS AND LICENSES: The minimum certifications and licenses that must be met, valid, and unexpired for a candidate to be considered for a position.

• NA

PREFERRED QUALIFICATIONS: Any job-related formal education, professional work experience, knowledge, skills, abilities, certifications, licenses, and other criteria that are inessential and in addition to the minimum qualifications, certifications, and licenses.

• 1 to 2 years in related field Prefer experience in educational environment.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.

PHYSICAL AND MENTAL DEMANDS: The physical exertion, cognitive capacities, and work environments required to perform a position’s duties and responsibilities.

• Frequent bending, reaching, climbing
• Moderate physical effort (lifting up to 25 pounds)
• Sedentary (long periods of sitting with freedom to move about) Handling, talking, hearing and near acuity required.
• Comparing, computing, compiling and coordinating ability required
• Eye/hand coordination (e.g., typing, ten key)
• Normal school district environment
• Working alone
• Working with others