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Job Title: Facility Operations Manager |
FLSA Exemption Status: Exempt |
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Classification Group: Professional Technical |
Supervising Position: Director or designee |
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Pay Plan: Professional Technical |
Pay Range: Range 08 |
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Last Updated: 01/23/2026 |
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JOB SUMMARY: Responsible for leading, managing, planning, directing, coordinating, delegating, and monitoring Facility Operations projects, staff, and workflow. Provide technical training and mentoring; review construction drawings; attend meetings and recommend design criteria to district construction and project design teams. May assist with translation and communication using second language skills when possible.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
| Job Task Descriptions | Frequency | Percentage of Time | |
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1. |
Supervise staff in accordance with the organization's policies and applicable laws and CMGC Negotiated Agreement. Responsible for full-cycle employee management including interviewing, training, and performance evaluation. Oversees daily work assignments and ensures staff are supported in meeting performance expectations. Provides coaching and recognition, manages promotions and transfers, and administers corrective action when necessary. Addresses employee concerns and workplace issues and resolves problems in alignment with district policies and procedures. | Daily | 30% |
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2. |
Perform a variety of contracting and purchasing related tasks; evaluating productivity benchmarks and making recommendations for improvements; inspecting sites; and reviewing work in progress. Monitor work practices to ensure safety practices are being utilized. Ensure that department and District policies and regulations are followed.
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Daily | 15% |
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3. |
Analyze, collaborate, and approve expenditures and cost containment strategies. Act as primary approver for financial transactions and time management for Oracle approvals. | Daily | 10% |
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4. |
Communicating with other administrators, district personnel and contractors to coordinate activities and programs and exchange information; initiating, scheduling and overseeing preventive and predictive maintenance work; estimating for time and material; interfacing with project coordinators on project design and site visits. Initiate, schedule and oversee preventive and predictive maintenance work, including mandatory inspections and reports. | Daily | 10% |
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5. |
Provide, design and estimate for time and material on both contracted and in-house work. |
Daily | 5% |
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6. |
Interface with district construction project coordinators / managers on project design and site visits and provide technical expertise. Coordinates with District Administration and all stakeholders. Establish relationships with Federal, State, City, local municipalities to ensure district compliance with applicable laws and regulations. |
Daily | 5% |
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7. |
Identifying and contacting suppliers and contractors, conducting pre-bid walk-through and/or conferences, performing quality control inspections, inspecting delivered products and certifying completed work. |
Daily | 5% |
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8. |
Evaluate benchmarks to determine productivity, effectiveness, work load, prioritization, customer satisfaction and resource needs. Make recommendations to improve overall effectiveness and efficiency. |
Daily | 5% |
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9. |
Assist in developing, administering, monitoring, and coordinating the Facility Operations budget, as well as the district bond budget related to Facilities. Recommend annual budget expenditures to the Director or District Administration. Analyze and review budgetary and financial data as assigned. Monitor expenditures in accordance with District and Departmental guidelines. |
Monthly | 5% |
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10. |
Assist Grounds Manager with coordination of snow removal duties including assigning personnel and overseeing snow removal and the operation of plow equipment on varying work shifts including nights and weekends. Must be available for rotating 24/7 emergency response. |
Quarterly | 5% |
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11. |
Perform other duties as assigned. |
Daily | 5% |
| TOTAL | 100% |
REPORTING RELATIONSHIPS: This job has supervisor responsibilities including, but not limited to, interviewing, hiring, directing work, assigning work, supervising work, training, evaluating, disciplining, and terminating. Direct reports:
MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.
The CCIC offers seven in demand and growing career Pathways. Curriculum for each Pathway is rooted in real-world skills, with a focus on putting learners in an industry based culture and climate. Courses in each Pathway are designed to be successive by building upon the professional skills and knowledge gained in prerequisite courses.
The Pathways are:
Advanced Manufacturing
Business Services
Health & Wellness
Hospitality & Tourism
Infrastructure Engineering
IT & STEAM
Transportation
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