Description

At CDH Partners, we know each client's goals are completely unique. As a nationally recognized architecture and interior design firm, our diverse team of architects, interior designers, engineers, and specialists collaborates closely with every client to understand their vision and bring it to life. We believe the best solutions emerge when we combine your industry expertise with our design knowledge and creative problem-solving.

Our building designs are born from true collaboration – blending client vision with creative architecture, the latest technology, and comprehensive industry research. From master planning to final execution, we're committed to delivering exceptional results.

We are an equal opportunity employer committed to creating an inclusive environment for all team members.

Position Overview

We are seeking an organized, personable, and proactive Office Coordinator to serve as the operational backbone of our daily office functions. This role is perfect for someone who thrives in a dynamic environment, enjoys being the go-to person for multiple departments, and takes pride in creating a welcoming, efficient workplace.

As our Office Coordinator, you will be the friendly face that greets clients, vendors, and visitors while ensuring our office runs like a well-oiled machine. You will have the autonomy to manage facility operations, coordinate events, and implement process improvements that directly impact the productivity of 20+ design professionals and support staff. 

What You Will Do

Administrative Excellence

· Schedule and coordinate meetings, presentations, and events across departments

· Prepare conference rooms with food/beverage setup and maintain cleanliness

· Assist with company-wide events including holiday functions and team gatherings

· Support team members with drafting, editing, and creating administrative templates and procedures

· Participate in new hire onboarding with office tours and process orientation

· Coordinate special requests (gifts, flowers, etc.) on behalf of the company 

Facilities & Operations Management

· Organize office operations and establish effective procedures and systems

· Maintain daily coordination of kitchen, copy room, and conference facilities

· Manage weekly inventory and purchasing of office and kitchen supplies within budget

· Restock supplies daily and coordinate equipment maintenance

· Serve as primary liaison with property management for work orders and building issues

· Create and maintain comprehensive physical and digital filing systems

· Handle shipping logistics (FedEx, UPS, courier services) including packaging and tracking

Client Experience

· Greet and assist all visitors with professional courtesy as first point of contact

· Monitor and route emails to appropriate team members

· Ensure a positive first impression for clients, vendors, and guests

Requirements

 What We Are Looking For

· High school diploma or equivalent

· Moderate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)

· Excellent customer service and interpersonal skills

· Outstanding verbal and written communication abilities

· Strong organizational skills with ability to juggle multiple priorities

· Exceptional attention to detail and ability to follow precise instructions

· Professional demeanor under pressure during high-volume workloads

· Discretion and professionalism when handling confidential information

· Experience with shipping operations (FedEx, UPS, USPS, courier services)

· Event coordination abilities

Preferred Qualifications

· Associate degree

· 1-2 years of administrative support experience

· Background in architecture, engineering, or construction industry

· Event planning and coordination experience

· Familiarity with document management systems

What Success Looks in This Role

You will be successful if you:

· Keep our office running smoothly and efficiently every single day

· Create a warm, professional environment that impresses clients and visitors

· Proactively identify and solve operational challenges before they become problems

· Build strong working relationships across all departments

· Maintain impeccable attention to detail while managing multiple tasks

· Bring positive energy and a can-do attitude to everything you do

Working Environment & Schedule

• Location: Office-based (no remote work)
• Schedule: Monday-Friday, standard business hours
• Travel: Local travel only as needed
• Physical Requirements: Ability to sit for extended periods, stand and walk daily, occasional bending/reaching, and lift items under 20 lbs

Why Join CDH Partners?

· Work with a nationally recognized, award-winning design firm

· Collaborative, creative team environment

· Opportunity to support diverse, high-impact projects

· Professional development opportunities

· Be part of a company that values your contributions and invests in your growth

Compensation

Annual Salary: $45,000

This is a full-time, non-exempt (hourly) position equivalent to approximately $21.63 per hour based on a standard 40-hour work week. Additional benefits package details will be discussed during the interview process.

How to Apply

Ready to be the heartbeat of our office operations? We would love to hear from you!

Please submit:

· Current resume

· Brief cover letter explaining why you are the perfect fit for CDH Partners