Executive Assistant, (9006)
full-time•Washington
About this role
Description
ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, and a passion for building and motivating world class, high performing teams.
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Provide high-level administrative support to the President & CEO and Chief of Staff.
- Manage and prioritize the CEO’s calendar, coordinating meetings with internal and external stakeholders to ensure efficient scheduling and conflict-free time management.
- Prepare comprehensive meeting materials, including the 5 Ws (Who, What, When, Where, Why) and supplemental documents, enabling the CEO to make informed, strategic decisions.
- Screen phone calls, handle routine inquiries, and determine routing based on priority.
- Read and process daily mail, copies, and reports.
- Compose internal and external correspondence; assist executives with presentation materials.
- Help with drafting and editing letters and recommendation requests on behalf of executives.
- Collect updates from Executive Directors and draft the CEO’s weekly staff email summarizing the past week’s events.
- Create and maintain organized filing systems and records.
Requirements
EDUCATION and EXPERIENCE:
- Bachelor’s degree.
- 5 years of experience supporting at the executive level.
SKILLS and COMPETENCIES:
- Ability to prioritize and meet deadlines.
- Ability to communicate effectively in written and oral form.
- Skills in decision-making and problem-solving.
- Ability to interact with staff (at all levels) under pressure.
- Skill in the use of computers, preferably in a PC, Windows-based operating environment.
Benefits Package:
- Medical, prescriptions, dental and vision insurance
- Retirement savings plan with company match
- Company-paid and supplemental life insurance
- Flexible spending accounts
- Paid vacation, sick and personal leave
- 11 paid holidays
- Professional development and training
- Tuition reimbursement
- Employee referral bonus program
Work Schedule: Monday - Friday, 8:30 AM - 5:00 PM
What you'll do
- The Executive Assistant provides high-level administrative support to the President and CEO and the Chief of Staff. Responsibilities include managing the CEO's calendar, preparing meeting materials, and handling correspondence.
About Catholic Charities of the Archdiocese of Washington
Founded in 1929, Catholic Charities is the social ministry outreach of the Archdiocese of Washington, serving Washington, D.C., and the surrounding Maryland counties of Montgomery, Prince George’s, Calvert, Charles and St. Mary’s. Catholic Charities DC is the most comprehensive social service provider in the D.C. metropolitan region. It is accredited by the Council on Accreditation.
We help more than 203,000 people each year – those who live in poverty, those who are without homes, newcomers, people with developmental disabilities, teen parents, and despairing families who fell into hard times. We pride ourselves on serving anyone who comes to us, regardless of age, race, nationality, sex, sexual orientation, background, belief or circumstance.
If you would like to support our work, please visit: www.catholiccharitiesdc.org.
Ready to join Catholic Charities of the Archdiocese of Washington?
Take the next step in your career journey
Frequently Asked Questions
What does a Executive Assistant, (9006) do at Catholic Charities of the Archdiocese of Washington?
As a Executive Assistant, (9006) at Catholic Charities of the Archdiocese of Washington, you will: the Executive Assistant provides high-level administrative support to the President and CEO and the Chief of Staff. Responsibilities include managing the CEO's calendar, preparing meeting materials, and handling correspondence..
Is the Executive Assistant, (9006) position at Catholic Charities of the Archdiocese of Washington remote?
The Executive Assistant, (9006) position at Catholic Charities of the Archdiocese of Washington is based in Washington, District of Columbia, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Executive Assistant, (9006) position at Catholic Charities of the Archdiocese of Washington?
You can apply for the Executive Assistant, (9006) position at Catholic Charities of the Archdiocese of Washingtondirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.