Project Manager - PREP

The Project Manager is responsible for the day-to-day coordination, compliance, and implementation of the BSCC-funded Beacon of Hope initiative under Catholic Charities and the Partnership for Re-Entry Program (PREP). This position ensures that all program activities, expenditures, and reports align with BSCC grant requirements, Catholic Charities fiscal procedures, and PREP’s mission of providing transformative reentry support to returning citizens.

The Project Manager will serve as the central liaison between PREP, Catholic Charities, BSCC representatives, and community partners, ensuring timely documentation, budget tracking, data reporting, and program delivery.

Essential Duties and Responsibilities:

• Coordinate all activities funded under the BSCC grant, including participant support, warm-handoff services, transitional resources, and case management coordination.
• Track program milestones, participant outcomes, and deliverables to ensure compliance with BSCC performance measures.
• Develop and maintain project work plans, implementation schedules, and internal progress trackers.
• Monitor expenditures to ensure alignment with the approved BSCC budget and grant conditions.
• Prepare justification memos and assist with prior-approval requests (e.g., stipends, incentives, etc.).
• Collaborate with Catholic Charities’ finance team to process reimbursements, reconcile expenditures, and prepare monthly BSCC invoices.
• Maintain detailed records for audit readiness in accordance with BSCC and Catholic Charities fiscal guidelines.
• Compile monthly and quarterly progress reports, including demographic and fiscal data.
• Maintain open communication with the BSCC Field Representative and respond promptly to requests for documentation.
• Support the Executive Director in preparing site visit materials and performance monitoring documentation.
• Coordinate with partner agencies, mentors, and volunteers to ensure consistent program delivery and data collection.
• Oversee part-time staff or volunteers assigned to BSCC-funded activities.
• Schedule and facilitate internal coordination meetings to align program activities with PREP’s broader reentry initiatives.
• Support communication and logistics for program events, training, or participant outreach activities.

Qualifications 

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Education and/or Experience 

• Bachelor’s Degree in Public Administration, Social Work, Criminal Justice, or related field.
• Minimum 3 years of experience managing government or foundation-funded programs; BSCC or state grant experience strongly preferred.
• Strong understanding of compliance documentation, budgeting, and fiscal reporting.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail; ability to manage multiple priorities.
• Proficiency with Excel, Google Workspace, and general database management.
• Commitment to restorative justice, reentry services, and PREP’s mission.

Catholic Charities offers a wide range of employee benefits to support the total wellness of its employees. Our competitive package provides the flexibility to select the benefits that best meets the employee’s needs. Benefits are effective the first of the month following 30 days of employment.

• Medical, Dental & Vision
• Life Insurance
• Retirement Plan to include 401a/employer contribution only and 403(b)
• Supplemental Insurance (life, Accident, disability insurance, etc.)
• Flexible Spending Account
• Health Care Spending Account Reimbursement accounts (HAS)
• Vacation days – 12 days per year
• Sick time – 10 days per year
• Short- and Long-Term Disability
• 13 holidays per year for regular f/t & p/t employees
• Public Service Loan Forgiveness
• Cell Phones for those working in Shelters or with Clients outside of the office 
• Employee Recognition - Annual Staff Appreciation Day Event
• Free Parking