Contract Management Specialist

Position Summary:

• Work Schedule: Monday – Friday, 8am – 5pm.  
• 100% on-site

Catalent is a leading global CDMO partnering with pharma and biotech innovators to accelerate development and delivery of life-changing therapies. Our FDA-licensed, state-of-the-art CGMP gene therapy campus in Harmans, MD—just minutes from BWI Airport—features EMA and FDA-approved manufacturing suites, fill/finish capabilities, labs, and warehousing to support Phase 3 through commercial production of advanced therapies, including AAV and other viral vector-based products.

The Contract Management Specialist provides administrative, financial, and compliance support within a pharmaceutical operations environment. This role ensures accurate contract management, timely maintenance coordination, and efficient handling of finance-related activities while upholding strict regulatory and quality standards (GMP, GDP, ISO, and company policies).

The Contract Management Specialist will report to Sr. Director Operations.

The Role

• Draft, review, process, and manage supplier, service, and operational contracts, including tracking terms, renewals, pricing, and performance obligations in compliance with company and legal requirements.
• Coordinate with Procurement, Legal, Quality, and other stakeholders, maintain organized contract records, and support audits by providing required documentation and compliance evidence.
• Serve as the primary point of contact for facility, equipment, and service maintenance, including scheduling preventive maintenance and coordinating vendor service visits in compliance with GMP and validated system requirements.
• Maintain equipment calibration, qualification, and maintenance records, track contractor performance, and support facility projects, equipment installations, and vendor onboarding activities.
• Process purchase orders, invoices, vendor payments, and expense reports in accordance with finance procedures while maintaining accurate financial records.
• Support budgeting, cost tracking, reconciliations, and spend monitoring for maintenance and contract-related expenses, highlighting variances as needed.
• Partner with Procurement and Finance on cost control, vendor pricing updates, and audit support, including internal and external audits.
• Ensure administrative processes comply with GMP/GDP, SOPs, internal audits, and regulatory requirements, including preparing documentation for regulatory inspections.
• Maintain current vendor qualification documentation and protect the confidentiality of sensitive contract and financial information.
• Other duties as assigned.

The Candidate

• Bachelor’s degree in Business Administration, Finance, Supply Chain, or a related field.
• Minimum of 4 years of experience managing vendors or contractors required; experience supporting large facilities is preferred.
• Strong understanding of procurement, contracts administration, finance processes, and maintenance coordination required; experience in pharmaceutical, biotech, healthcare, or other regulated industries preferred
• Proficient in ERP systems and MS Office (Excel, Word, PowerPoint), with strong administrative, documentation management, and organizational skills.
• Excellent communication, collaboration, and multitasking abilities, with a proactive approach to problem-solving and prioritization.
• High attention to detail and accuracy, supported by analytical thinking, financial literacy, and a strong compliance mindset.
• Demonstrated professionalism, confidentiality, and effective vendor management when working with internal stakeholders, auditors, contractors, and suppliers.

The anticipated salary range for this position in Maryland is $82,000 to $95,000 plus an annual bonus, when eligible. The final salary offered to a successful candidate may vary, and will be dependent on several factors that may include but are not limited to: the type and length of experience within the job, type and length of experience within the industry, skillset, education, business needs, etc. Catalent is a multi-state employer, and this salary range may not reflect positions that work in other states.

Why you should Join Catalent

• Potential for career growth within an expanding team.
• Defined career path and annual performance review & feedback process.
• Cross-functional exposure to other areas within the organization.
• Medical, Dental, Vision, and 401K are all offered from day one of employment.
• 152 hours of PTO and 8 paid holidays.
• Opportunity to work on Continuous Improvement Processes

Catalent offers rewarding opportunities to further your career!  Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference. 

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Important Security Notice to U.S. Job Seekers:

Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond— it is a fraudulent request. Please forward such requests to spam@catalent.com for us to investigate with local authorities.

California Job Seekers can find our California Job Applicant Notice HERE.