Executive Assistant (12 Month Term)

Status: TERM (12 Months), Non-unionized (exempt)  

Work environment: Hybrid (3 days in office, 2 days WFH)  

Number of positions available: 1 

Closing Date: End date for posting 

WHY CALGARY AIRPORTS 

Powered by heart and dedicated to excellence, we’re the team that keeps Calgary connected – and you could be our newest member. 

We’re in the business of uplifting people, and every day, we create runways to new places and possibilities, building a better airport experience for everyone.  

WHAT’S THE TEAM LIKE 

The Executive Assistant Team at Calgary Airports is the backbone of the Executive Office, ensuring seamless coordination across leadership functions. This role will provide direct administrative and strategic support to Rob Bachart, Chief Real Estate Officer, and Balazs Bogats, Chief Commercial Officer. By managing complex workflows and anticipating needs, the Executive Assistant enables both leaders to focus on strategic initiatives and organizational priorities.

The team is small yet highly collaborative, valuing partnership, adaptability, and strong communication. They coordinate complex calendars, organize key meetings, and facilitate critical communication channels that keep the organization running smoothly. Their work strengthens executive effectiveness and contributes directly to Calgary Airports’ operational and strategic success. 

WHAT ARE SOME OF THE RESPONSIBILITIES   

• Manage the assigned Executive’s calendars, including scheduling meetings, appointment, conference and travel arrangements.  

• Prepare and organize schedules, documents, reports, and presentations for executive and Board meetings.  

• Act as a primary point of contact between the executives and internal/external stakeholders, ensuring effective communication.  

• Prepare, process, and submit expense reports for the executives.  

• Track and reconcile expenses, ensuring reports and receipts are submitted accurately and on time.  

• Utilize the corporate credit card in alignment with Calgary Airports policy. 

• Book meetings, attend and take meeting minutes and action lists, coordinate regarding the follow up of action items. 

• Handle incoming/outgoing correspondence through calls, text, Microsoft Teams and email. 

WHAT DO YOU NEED TO BRING 

• You’ll need to be eligible to obtain and maintain a RAIC, don’t worry – we’ll help you through this! For more details, check out: RAIC Program and Application Information 

• Completed diploma in a related field, relevant professional experience may be considered in lieu of formal education.  

• 4 to 6 years of progressively responsible experience providing executive-level administrative support. 

• A proven ability to plan and organize yourself and others. you will be constantly ‘one step ahead’ working to thoughtfully pre-empt and fulfil the Executive’s needs. 

• Demonstrated strong professional communication skills, both verbal and written, with a focus on accuracy of spelling and grammar. 

• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint and SharePoint. Demonstrated ability to utilize computer programs to create professional reports and documents. 

WHAT ADDITIONAL SKILLS ARE AN ASSET 

• Bilingual in English and French 

WHAT DOES DIVERSITY MEAN TO US 

We are committed to building a team where exceptional leadership shines and our crew thrives both at work and at home. We believe that deliberate steps such as creating a workplace that is physically and psychologically safe, equitable to all, and actively and diligently taking steps along the path to reconciliation are the keys to making this a reality. 

OUR VALUES 

We prioritize genuine concern and compassion for everyone we engage with, from our team members to our partners and guests, always striving to help and support one another. 

We actively seek diverse perspectives in our decision-making and collaboratively tackle challenges. 

We work together with trust and transparency, supporting one another to achieve the collective goals of our organization. 

We grow, evolve, and adapt with purpose, continually aligning our actions with our vision. 

We embrace curiosity and boldly challenge the status quo, exploring new opportunities and taking thoughtful, responsible risks that drive purposeful innovation.