Coordinate and administer the full bid and tender process from receipt to submission.

Prepare, format, compile, and upload bid and tender documents in line with company instructions.

Ensure accuracy, completeness, compliance, and consistency of all bid submissions.

Control, manage, and archive bid documentation, including version control and naming conventions.

Request, collect, and follow up on required bid inputs from internal departments.

Maintain up-to-date standard company documents (licenses, certifications, CVs, policies, etc).

Organize bid meetings, site visits, clarifications, and internal reviews.

Communicate bid requirements, deadlines, and updates to relevant stakeholders.

Liaise with clients or tender authorities on administrative matters with management approval.

Support post-submission activities, clarifications, and contract handover documentation.

Maintain bid libraries, templates, and historical records for future use.

Ensure confidentiality and secure handling of commercial and sensitive bid information.

Submit bid documents electronically or physically only after required internal approvals.

Comply with company policies, quality management systems, and tender governance procedures.