Provide high level Document Management support through adherence to regulatory guidance applicable to records management, document control or other business processes. Perform pre-processing administrative review of documents to ascertain compliance with governing procedures and guidelines. Maintain electronic index of site specific documents (e.g., vendor documents, design documents, procedures, etc. including changes thereto.) Convert documents to specified file formats. Electronically merge or modify documents as required. Distribute project documents in accordance with established distribution lists. Provide assistance to users in support of retrieval of information. Ensure security and preservation of controlled data, documents and records. Provide notification to potentially impacted organizations when specific documents are updated or when required document reviews are due. Perform other duties commensurate with functional level and responsibilities.

 

Responsibilities:
Expands knowledge of commonly-used practices and procedures related to the document management field.
Strictly adheres to state and federal regulations governing the utility industry/business processes.
Reviews incoming documents to identify applicable governing procedures and guidelines.
Applies governing procedures and guideline instructions to complete proper document processing.
Enters data from standardized and non-standardized source documents into document or information repository.
Assigns document numbers and maintains work tracking database.
Provides documents to appropriate users in accordance with established priorities and applicable effective dates and times.
Receives and reviews information/updates associated with existing documents and takes appropriate actions to update associated data attributes within the document repository.
Applies human performance tools to ensure accuracy and completeness of assigned tasks.
Processes proprietary/confidential/copyright information according to established policies.
Compiles vendor information to create installation and maintenance manuals.
Understands and complies with regulatory requirements associated with protection of classified document types (e.g., Safeguards Information).
Generates standard reports for internal and external use.
Alters report parameters in order to generate ad-hoc reports.
Creates project documents in accordance with policies and procedures applicable to the document type.
Receives and responds to information requests from internal and external sources.
Provides first line customer support including email, telephone and one-on-one.
Contributes in formulating document processing instructions.
May be assigned to assess internal organization, system, and process compliance with established procedures and instructions and overall effectiveness of the implementation.
Maintains recipient lists to ensure manual or electronic notifications are issued in accordance with procedures.
Performs distribution in accordance with established distribution lists.
Maintains document libraries.
Maintains key working files critical to plant operations.
May be assigned to administer industry vendor equipment technical information requirements.
Perform on-going business process reviews to identify process improvements or reduction in project costs.
Provide input to ensure internal procedures and guidelines are maintained current.
Maintains database supporting configuration control of plant design.
May lead and train other staff.

Qualifications

Qualifications/Competencies/Experience:
In addition to level 1 and level 2 competencies, has acquired specialized knowledge and skills in own area.
Expands knowledge and skills in basic practices and procedures within own area and related areas.
Applies advanced technical skills and knowledge to complete assigned work.
Acts as a technical resource to others in own area.
Ability to communicate with external organizations and vendor contacts.
Solves moderately complex problems; seeks guidance on issues outside assigned area.
Completes work assignments independently or with minimal supervision/guidance.
Manages own time to meet objectives and recognizes possible impact on related functions.
May coordinate or lead activities of others; does not formally supervise.
Advanced skills in operating office machines and utilization of business applications.
Typically represents 7 - 25 years relevant experience

Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.