Administrative Operations Support Specialist

BBCH Support Services LLC is seeking a Full Time Administrative Operations Support Specialist to perform multiple duties at our Holt, FL office. 

This job operates in a professional office environment. The ideal candidate is an outgoing, friendly, motivated, and professional individual with excellent communication skills who is willing to be part of a larger Administrative / Operations Support team that provides all around support to the local office and throughout the entire BBCH organization. 

BBCH Support Services LLC offers a great benefits package complete with medical, dental, and vision insurance, health savings account health reimbursement account, flexible spending account, employer paid life and disability, 401(k) matching, and paid time off along with other essential benefits. 

This position will report to our office location in Holt, FL

Essential Duties & Responsibilities 

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties, but not all duties performed for this position. Other duties may be assigned.

• Greet and welcome visitors with a warm and professional demeanor, ensuring a positive first impression.
• Manage incoming/outgoing calls using MS Teams.
• Responsible for arranging, receiving, and distributing of incoming and outgoing mail (including USPS, UPS, FedEx, courier services, etc.).
• Provides support to the office and operations team including copying, mailing, compiling reports, etc. 
• Responsible for overseeing the maintenance of office equipment, including copier, fax machine, postage machine, etc.

• Maintain and order office supplies (this means being aware of when supplies are running low and being proactive in ordering).
• Assist in managing New Employee Set Ups and helps with new employee onboarding.

• Assist employees with questions regarding online time and expense reporting.
• Helps employees with issues regarding reconciliation of p card transactions.
• Help manage Fleet for the ENV business line.
• Support the field employees by being a resource they can call for help when they are in remote locations.
• Assist vendors in any payment issues by interfacing with existing accounting system.
• Assist with miscellaneous copying, scanning, filing, organizing, office organization, etc.

 Minimum Qualifications:

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed are representative of the knowledge, skill, and/or ability required

• Basic computer skills in Microsoft Word, Excel, PowerPoint and Teams.
• Strong verbal and written communication skills.
• Strong organizational abilities and the ability to multitask effectively in a fast-paced environment.
• Proficiency in using office equipment, including telephone systems, printers, and computers.
• A high school diploma is required, and college courses are a plus.
• One year of working experience is preferred.
• As a condition of employment, you may be required to pass a pre-employment drug screening and have acceptable references and background check results.

Additional Qualifying Factors:

As a condition of employment, you will be required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Necessary Physical Requirements:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the ability to maneuver around work sites, see, hear, and verbally communicate with co-workers and clients. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; frequent opportunity to move about and to work outside the office environment for extended periods involving exposure to the elements with weather that will include extreme heat, cold, wind, rain or other inclement weather, walking over rough and uneven surfaces, and routine lifting of up to 35 pounds. If required, must properly use personal protective equipment (PPE) at all times including but not limited to: hard hats, steel toed boots, eye protection, respiratory protection, and hearing protection. Must always maintain a constant state of mental alertness.

Working Conditions

Job is performed in a combination of office and outdoor site locations.  The office setting includes exposure to computer screens and requires extensive use of a computer, keyboard, and mouse.   Outdoor settings include walking, driving, and carrying supplies throughout all seasons with exposure to heat and cold conditions, and potentially wildlife. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals and loud noise.

About Bristol Bay Construction Holdings LLC

Bristol Bay Construction Holdings LLC is a holding company of Bristol Bay Native Corporation, an Alaska Native Corporation. The BBCH family of companies include 8(a), small, and large businesses operating under the Aerostar, CCI, CSI, Herman, and SES brands. The vision of BBCH is to be best value companies and employers of choice, recognized for our dedication to our unity of purpose, values, employees, clients, and shareholders. For three decades, our best-value companies have provided federal and commercial clients with superior quality and cost-effective, innovative, and sustainable solutions for general construction, restoration services, civil works, fuels systems, environmental services, professional services, and facility support services.

BBCH gives hiring, promotion, training, and retention preference to BBCH shareholders, shareholder descendants, and shareholder spouses who meet the minimum qualifications for the job.

We are an equal-opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We participate in the E-Verify Employment Verification Program. We are a drug-free workplace.