Office Administrator

Braun Intertec is seeking an Office Administrator to join our Urbandale, IA office.

Responsibilities:

• Take calls placed to office location, provide information, and/or direct/forward appropriately.  Operate and maintain phone system. Assist clients with routine requests and in the absence of the Project Manager
• Greet/direct/assist office/department visitors (both internal and external)
• Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements
• Department/Office related expense and invoice coordination, including coding and submission to Finance
• Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department
• Responsible for ordering and maintaining office supplies
• Prepares out-going mail, UPS Shipments, and arranging for courier services
• Operates and maintains copiers, binding equipment, postage machine, and other various business equipment
• Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports
• Participate in production meetings, produce meeting minutes, generate/compile operations reporting
• Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities
• Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, D365, etc.)
• Assist with Project File Clean Up and Archiving
• Assist Project Management staff with organization of project information and documentation, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects
• Other duties, as assigned

Required Skills:

• Demonstrated ability to organize and prioritize multiple projects and tasks efficiently and simultaneously with minimal supervision
• Strong analytical and problem-solving skills
• Perform typing, data entry, and computer applications with a high degree of accuracy and efficiency
• Execute good customer service skills, with the ability to communicate effectively via telephone and e-mail
• Demonstrates commitment to working safely and fully participates in Company’s safety initiatives and policies
• Read and comprehend instructions, correspondence and memos
• Present information clearly and concisely in one-on-one and small group situations
• Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals

Required Experience:

• High School Diploma or Equivalent required 
• Associate's Degree or college coursework preferred
• 1+ years experience required

Braun Intertec is a Drug-Free Workplace and requires all new hires to complete a pre-employment drug screen test, criminal background check, and motor vehicle report.

Braun Intertec employees are encouraged to expand their skills and certifications through company provided training and mentoring.

Braun Intertec offers a competitive compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, PTO, Employee Stock Ownership Program (ESOP), and paid holidays.

Compensation Range:

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

Braun Intertec strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email [email protected].

As an Equal Opportunity Employer, Braun Intertec is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at [email protected]. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.